Sr Administrative Assistant

Pilot Company • Knoxville, TN • 1d ago

Company Description

Pilot Company is an industry-leading network of travel centers with more than 30,000 team members and over 750 retail and fueling locations in 44 states and six Canadian provinces. Our energy and logistics division serves as a top supplier of fuel, employing one of the largest tanker fleets and providing critical services to oil operations in our nation's busiest basins. Pilot Company supports a growing portfolio of brands with expertise in supply chain and retail operations, logistics and transportation, technology and digital innovation, construction, maintenance, human resources, finance, sales and marketing.

Founded in 1958 by Jim A. Haslam II and currently led by CEO Adam Wright, our founding values, people-first culture and commitment to giving back remains true to us today. Whether we are serving guests, a fellow team member, or a trucking company, we are dedicated to fueling people and keeping North America moving.

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or any other characteristic protected under applicable federal, state, or local law.

Military encouraged to apply.

Job Description

The purpose of this job is to provide high-level administrative support for department management/senior management, exercising confidentiality, tact and diplomacy.

Essential Functions:

Provide administrative support for complex assignments under limited supervision and coordinate the work of other administrative team members as needed

Complete assigned tasks to meet daily, weekly and monthly deadlines and proactively manage time for ad hoc assignments

Collaborate with supervisors to resolve administrative challenges and improve department processes and practices

Update and maintain databases, various spreadsheets and generate reports as needed

Collaborate with department leadership and team members to plan and coordinate on- and off-site events; assist with selecting venues, food, and activities at direction of manager

Arrange conference, meeting and travel reservations for managers; assist with reconciliation and preparation of expense reports

Mentor and support less-experienced members of the administrative team

Participate in meetings, compose and distribute meeting notes, and create routine correspondence and reports

Answer telephones, greet visitors, provide information, take messages, or transfer calls/visitors to appropriate individuals

Operate office equipment and arrange for repairs when equipment malfunctions (e.g., fax machines, copiers, and phone systems)

Qualifications

High school diploma or equivalent certificate required

Associate or bachelor's degree preferred

Minimum four years' progressive experience working in an office setting supporting management/senior management required

Advanced MS Office skills required

Adobe Acrobat skills required

Experience using electronic calendars to schedule meetings, appointments and other functions

Knowledge of company products and offerings

Excellent written and verbal communication skills

Ability to maintain confidentiality and handle sensitive information ethically and responsibly

Ability to organize, prioritize and complete work with a high degree of detail and accuracy

Ability to take initiative, lead delegation of work and mentor team

Ability to multitask and meet deadlines in a fast-paced, dynamic environment

Ability to communicate and interact effectively with different levels of the organization

General office work requiring sitting or standing for long periods of time

Able to lift 30 lbs.

Additional Information

Nation-wide Medical Plan/Dental/Vision

401(k) Flexible Spending Accounts

Adoption Assistance

Tuition Reimbursement

Weekly Pay

LI-EM1

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