Summary The primary purpose of the position is to serve as a Program Support Assistant (PSA) in the Environmental Management Service (EMS) at the Cincinnati VA Hospital. The employee will provide administrative and clerical support to the Chief, Assistant Chief, EMS Administrative Officer, supervisors, and staff. This announcement may be used to fill additional vacancies. Responsibilities VA Healthcare System Serving Ohio, Indiana and Michigan (VISN 10) advocates for a Whole Health System of care in each of the Medical Centers. This is an approach to healthcare that empowers and equips people to take charge of their health and well-being and live their lives to the fullest. As an employee operating in a Whole Health System of care, you will operate in a model with three core elements, seeking to create a personalized health plan for each Veteran. This is done in the @context of healing relationships and healing environments and a connection back to the Veteran's community. This aligns with the Veterans Health Administration (VHA) Mission Statement to Honor America's Veterans by providing exceptional health care that improves their health and well-being. Major Duties: Timekeeper for all of EMS Utilizing various information technology (IT) formats and computer applications, Planning and coordinating a variety of general office support services, such as requisition, purchase, storage, and maintenance of stock levels, installation, repair, maintenance and disposal of office equipment, preparation of UPS packages, completing media duplication requests, etc. Data collection and management Establishing and maintaining databases Assisting with preparation and presentations for meetings and functions, Supports Service functions in the execution of Fiscal Year End activities in financial management functions, Provide tracking information and assists management and program managers in the budget Scheduling ergonomics assessments and distributing the equipment. Purchasing equipment, maintaining contracts. Performing regional and local trend analysis and other related studies Other related tasks as assigned. Work Schedule: Monday - Friday; 7:00am - 3:30pm or 8:00am -4:30pm Position Description Title/PD#: Program Support Assistant/PD917970 Physical Requirements: The work is primarily sedentary. Physical demands do not exceed those of a typical office setting. There may be some walking, standing, bending or carrying of light items. Requirements Conditions of Employment You must be a U.S. citizen to apply for this job Subject to a background/suitability investigation Selective Service Registration is required for males born after 12/31/1959 A complete application package; Resume (limited to 2 pages), Transcripts, etc. is required Selected applicants will be required to complete an online onboarding process. Acceptable form(s) of identification will be required to complete pre-employment requirements (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents). Participation in the seasonal influenza vaccination program is a requirement for all Department of Veterans Affairs Health Care Personnel (HCP) Effective May 7, 2025, driver's licenses or state-issued identification cards that are not REAL ID compliant cannot be utilized as an acceptable form of identification for employment. As a condition of employment for accepting this position, you will be required to serve a 1-year probationary period during which we will evaluate your fitness and whether your continued employment advances the public interest. In determining if your employment advances the public interest, we may consider: your performance and conduct; the needs and interests of the agency; whether your continued employment would advance organizational goals of the agency or the Government; and whether your continued employment would advance the efficiency of the Federal service Upon completion of your probationary period, your employment will be terminated unless you receive certification, in writing, that your continued employment advances the public interest. Qualifications To qualify for this position, applicants must meet all requirements by the closing date of this announcement. GS-06 grade level: One year of specialized experience (equivalent to the GS-05 grade level in the federal service); experience that equipped the applicant with the particular knowledge, skills and abilities (KSA's) and other characteristics to perform successfully the duties of the position, and that is typically in or related to the work of the position to be filled, in the normal line of progression for the occupation in the organization. Specialized experience includes: Knowledge of medical center programs, policies, objectives, and procedures to perform assignments such as: reviewing incoming and outgoing correspondence and taking appropriate follow-up action, anticipating and preparing materials and correspondence; Ability to coordinate work, including advising and instructing on new procedures or regulations and information to be provided for use in reports; Knowledge of office management policies, regulations and procedures concerning such administrative matters as correspondence preparation and control, office automation systems, and files maintenance; Knowledge of legal, scientific, and technical terminology used in various medical center programs; Knowledge of English grammar, spelling, punctuation and required formats to @type, proofread, and correct documents consistent with requirements for style and content; Skill in operating personal computers and ability to use various software programs such as: word processing, and office equipment such as fax machines, and copiers; Experience maintaining spreadsheets, utilizing email programs, and presentation software. Preferred Experience: Demonstrated customer service skills, proficiency with computer applications, experience in creating presentations, and drafting professional responses across various mediums, including email, written correspondence, phone, and TEAMS. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religions; spiritual; community; student; social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience. Education There is no educational substitution for the GS-06 level. Additional Information Under the Fair Chance to Compete Act, the Department of Veterans Affairs prohibits requesting an applicant's criminal history prior to accepting a tentative job offer. For more information about the Act and the complaint process, visit Human Resources and Administration/Operations, Security, and Preparedness (HRA/OSP) at The Fair Chance Act. The Interagency Career Transition Assistance Plan (ICTAP) and Career Transition Assistance Plan (CTAP) provide eligible displaced VA competitive service employees with selection priority over other candidates for competitive service vacancies. To be well-qualified, applicants must possess experience that exceeds the minimum qualifications of the position including all selective factors if applicable, and must be proficient in most of the requirements of the job. Information about ICTAP and CTAP eligibility is on OPM's Career Transition Resources website which can be found at https://www.opm.gov/. Receiving Service Credit for Earning Annual (Vacation) Leave: Federal Employees earn annual leave at a rate (4, 6 or 8 hours per pay period) which is based on the number of years they have served as a Federal employee. VA may offer newly-appointed Federal employee's credit for their job-related non-federal experience or active duty uniformed military service. This credited service can be used in determining the rate at which they earn annual leave. Such credit must be requested and approved prior to the appointment date and is not guaranteed. This job opportunity announcement may be used to fill additional vacancies. If you are unable to apply online or need an alternate method to submit documents, please reach out to the Agency Contact listed in this Job Opportunity Announcement.
