Accounts Payable Representative

Capital Health Hospital Systems • Lawrenceville, NJ • 4h ago

Capital Health is the region's leader in providing progressive, quality patient care with significant investments in our exceptional physicians, nurses and staff, as well as advanced technology. Capital Health is a five-time Magnet-Recognized health system for nursing excellence and is comprised of 2 hospitals. Capital Health Medical Group is made up of more than 250 physicians and other providers who offer primary and specialty care, as well as hospital-based services, to patients throughout the region.

Capital Health recognizes that attracting the best talent is key to our strategy and success as an organization. As a result, we aim for flexibility in structuring competitive compensation offers to ensure we can attract the best candidates.

JOB CODE:50092

FLSA Exemption Status:Non-Exempt

SUMMARY (BASIC PURPOSE OF THE JOB)

Responsible for processing invoices for payment in a timely manner per department's policy and procedures. Ensures that all incoming mail is processed daily. Develops skills in using and drilling around in the Accounts Payable IS System module. Communicates effectively with vendors and other CHS staff. Establishes a fine-tuned rapport between A/P and Materials Management. Complies with all federal, state, and company rules and regulations.

MINIMUM REQUIREMENTS

Education: High school diploma

Experience: 3 or more years in related area

Knowledge and Skills: Speak, read and comprehend English, computer literate

ESSENTIAL FUNCTIONS

Verifies that invoices and check requests have appropriate authorization, documentation, valid account numbers before inputting them into the Accounts Payable system for payment. Processes invoices within three business days or receipt in Accounts Payable as determined by date stamp from the mailroom.

Reviews travel reimbursements for proper authorization, documentation, correct form used, etc. in a timely manner.

Maintains a separate file for open invoices. Ensures responsibilities for interfiling invoices in alpha order daily for the check runs.

Ensures the accuracy of setting up all new vendors, address changes, remittance changes on a daily basis per IRS guidelines. Ensures vendor payments are processed within the department's policy and procedure guidelines.

Ensures incoming mail is opened, sorted, stamped, and delivered to the AP processors per workflow listing in a timely fashion.

Inputs information into the system for payment using AP20.1, reviews for accuracy and errors by using AP225 report. Batches invoices. Creates a batch number maintained by each processor as measured by AP25 screen. Reviews for accuracy and errors by using AP225 report.

Communicates with vendors and CHS staff timely and effectively using the telephone, E-mail, and written correspondence.

Establishes good rapport by being friendly, courteous, and patient.

Aides in the resolution of Purchase Order and Receiver problems in a timely fashion.

Reads all available publications to keep current with federal, state and CHS rules and regulations. Reviews CHS compliance policy annually.

Ensures willingness and accepts other duties as assigned.

PHYSICAL DEMANDS AND WORK ENVIRONMENT

Frequent physical demands include: Standing

Occasional physical demands include: Carry objects , Push/Pull , Twisting , Bending , Reaching forward , Reaching overhead , Squat/kneel/crawl

Continuous physical demands include: Sitting , Wrist position deviation , Pinching/fine motor activities , Keyboard use/repetitive motion , Talk or Hear

Lifting Floor to Waist 15 lbs. Lifting Waist Level and Above 10 lbs.

Sensory Requirements include: Accurate Near Vision, Accurate Far Vision, Accurate Hearing

Anticipated Occupational Exposure Risks Include the following: Chemical , Extreme Temperatures , Dust/Particulate Matter

Benefits

This position is eligible for the following benefits:

Medical Plan

Prescription drug coverage & In-House Employee Pharmacy

Dental Plan

Vision Plan

Flexible Spending Account (FSA)

Healthcare FSA

Dependent Care FSA

Retirement Savings and Investment Plan

Basic Group Term Life and Accidental Death & Dismemberment (AD&D) Insurance

Supplemental Group Term Life & Accidental Death & Dismemberment Insurance

Disability Benefits -- Long Term Disability (LTD)

Disability Benefits -- Short Term Disability (STD)

Employee Assistance Program

Commuter Transit

Commuter Parking

Supplemental Life Insurance

Voluntary Life Spouse

Voluntary Life Employee

Voluntary Life Child

Voluntary Legal Services

Voluntary Accident, Critical Illness and Hospital Indemnity Insurance

Voluntary Identity Theft Insurance

Voluntary Pet Insurance

Paid Time-Off Program

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