Temporary Administrative Assistant

Institute of Electrical and Electronics Engineers • Piscataway, NJ • 20h ago

APPLYONREQ" class="inputbutton" onclick="javascript:setEvent(event);requisitionapplyOnRequisition('requisitionDescriptionInterface','actApplyOnReq',ftlapi.lstVal('requisitionDescriptionInterface', 'requisitionDescriptionInterface.descRequisition', 'requisitionDescriptionInterface.ID1206', this),'application');return ftlUtil_followLink(this);"/> Temporary Administrative Assistant - 260007 : N/A Description The U.S.-based Administrative Assistant (AA) serves as the primary administrative anchor for IEEE Smart Village's global operations. This role manages contracts, compliance, financial documentation, supplier onboarding, governance support, and enterprise systems to ensure that ISV's global programs operate with accuracy, transparency, and full adherence to IEEE policies and the ISV Constitution, Bylaws, and Operations Manual.Working closely with the Senior Program Manager, ISV ExCom, IEEE Philanthropy, and global volunteer leadership, the AA supports a wide range of operational, financial, and governance workflows. Key responsibilities include administering Project Support Agreements (PSAs) through ParleyPro/IEEE CMS; managing DocuSign workflows; overseeing annual Conflict of Interest compliance; maintaining insurance and vendor documentation; processing invoices and ETPRs; supporting NextGen, Concur, and Bravo transactions; preparing governance minutes; maintaining enterprise databases; and supporting internal audits and donor reporting.This position is based in the IEEE Piscataway, New Jersey office and may require occasional domestic or international travel. Some flexibility in work hours is expected to support global governance meetings. Qualifications Required Experience & SkillsDemonstrated experience in administrative support, operations, compliance, or financial processingStrong proficiency with Google Workspace and Microsoft Office SuiteExperience with enterprise systems such as contract management tools, financial processing platforms, or workflow systemsExcellent organizational skills with strong attention to detailAbility to manage multiple tasks, deadlines, and documentation workflowsStrong written communication skills, including meeting minutes and formal documentationAbility to work collaboratively with global teams across time zonesPreferred ExperienceFamiliarity with ParleyPro, DocuSign, NextGen, Concur, Bravo, ETPR, or similar enterprise systemsExperience supporting governance bodies, committees, or nonprofit operationsExperience with Smartsheet, Adobe Acrobat Pro, or grant management toolsPrior experience in a global or volunteer-driven organizationOther RequirementsPosition based in Piscataway, NJ Flexibility to attend occasional virtual meetings outside standard U.S. business hoursSalary Range: $28-$32/hr Job : Administration Primary Location : United States-New Jersey-Piscataway : Schedule : Full-time Job Type : Temporary Job Posting : Jan 26, 2026, 3:23:29 PM Req ID: 260007

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