Administrative Assistant III

Kelly Services • San Jose, CA • 9h ago

Pay: $34.25/hour

Location: San Jose, CA

Contract position

About the Role:

We are seeking a detail-oriented Field Office Administrative Coordinator to join our team. This position supports our office operations through excellent organizational skills and proactive communication. You will be the backbone ensuring day-to-day administrative needs are met with professionalism and care.

Key Responsibilities:

Maintain documentation for the department, including ongoing communication with regional management.

Schedule meetings, video conferences, travel itineraries, and manage calendars for assigned personnel.

Keep contact with team members who are traveling or working remotely.

Attend departmental meetings, take notes, and distribute materials.

Compile, condense, and prepare both routine and special reports as requested.

Draft letters and correspondence.

Create and modify presentation materials.

Prepare expense reports and reconcile charges.

Answer phone calls, greet visitors, and maintain office appearance as needed.

Distribute mail, e-mail, and faxes.

Set up and maintain filing systems.

Perform other duties as required.

Key Qualifications:

Minimum of 2 years of clerical/secretarial experience or demonstrated proficiency in administrative office support.

High school diploma required; bachelor's degree preferred (open to new grads).

Up to 2 years of relevant post-secondary education may substitute for experience.

Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

Experience with SAP Ariba is a plus.

Soft Skills:

High emotional intelligence; ability to work with diverse personalities.

Strong customer service skills.

Deep understanding of stakeholder needs.

Proactive, organized, and initiative-driven; able to make decisions in ambiguous situations.

Strong communication skills across all levels (internal and external).

Customer-facing experience preferred.

Japanese speaking is a plus.

We Offer:

Competitive hourly rate of $34.25

Opportunity to work in a fast-paced, supportive team environment

Professional growth and development

Equal Opportunity Employer/Minorities/Females/Disabled/Veterans

We embrace diversity and encourage all qualified individuals to apply.

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly ® .

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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