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Administrative Assistant (Remote)

Kelly Services • Northbrook, IL • 1d ago

Job: Administrative Support Assistant

Pay: $25/hour

Shift: Monday-Friday, 8:30am-5pm

Remote: in the Boston or Chicago areas will be considered

Benefits: Med/Den/Vis, 401(K), PTO, and Paid Holidays

Responsibilities:

Calendar Management: Manage complex calendars for multiple individuals, including global time zone coordination; schedule meetings, appointments, and events with accuracy; manage conflicts and anticipate needs.

Travel Coordination: Arrange domestic and international travel, book flights, hotels, transportation; process expense reports and reconcile travel invoices.

Communication and Information Management: Prepare, edit, and distribute presentations, reports, and correspondence; manage internal and external communications; maintain records and files, ensuring confidentiality and compliance.

Resource Management: Manage onboarding and offboarding for employees and contractors; maintain accurate rosters, distribution lists, and vendor contact information.

Financial Administration: Assist with budget management, expense tracking, and compiling financial reports; process purchase orders and manage vendor contracts.

Virtual Meeting Support: Manage virtual meetings using platforms such as Microsoft Teams and Zoom, including scheduling, technical support, and record keeping.

Project Support: Provide administrative support for projects, including meeting coordination, task management, and documentation.

Qualifications:

Education: Associate degree or bachelor's degree preferred.

Experience: 3-7 years of proven experience in senior-level administrative support.

Technical Skills: Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Visio, SharePoint); experience with virtual meeting platforms (Microsoft Teams, Zoom); familiarity with financial systems (Ariba, Concur, SharePoint) preferred.

Soft Skills: Exceptional organizational and time management skills; excellent written and verbal communication; strong attention to detail and accuracy; ability to prioritize and manage multiple projects; discretion and confidentiality in handling sensitive information; proactive and self-motivated with the ability to work independently and as part of a team.

This job description is not intended to be all-inclusive. Employees may be required to perform other duties as assigned

As part of our promise to talent, Kelly supports those who work with us through a variety of benefits, perks, and work-related resources. Kelly offers eligible employees voluntary benefit plans including medical, dental, vision, telemedicine, term life, whole life, accident insurance, critical illness, a legal plan, and short-term disability. As a Kelly employee, you will have access to a retirement savings plan, service bonus and holiday pay plans (earn up to eight paid holidays per benefit year), and a transit spending account. In addition, employees are entitled to earn paid sick leave under the applicable state or local plan. Click here (https://www.mykelly.com/help-support-working-with-kelly-us/#Benefits) for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.

Get a complete career fit with Kelly ® .

You're looking to keep your career moving onward and upward, and we're here to help you do just that. Our staffing experts connect you with top companies for opportunities where you can learn, grow, and thrive. Jobs that fit your skills and experience, and most importantly, fit right on your path of where you want to go in your career.

About Kelly

Work changes everything. And at Kelly, we're obsessed with where it can take you. To us, it's about more than simply accepting your next job opportunity. It's the fuel that powers every next step of your life. It's the ripple effect that changes and improves everything for your family, your community, and the world. Which is why, here at Kelly, we are dedicated to providing you with limitless opportunities to enrich your life-just ask the 300,000 people we employ each year.

Kelly is committed to providing equal employment opportunities to all qualified employees and applicants regardless of race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, age, marital status, pregnancy, genetic information, or any other legally protected status, and we take affirmative action to recruit, employ, and advance qualified individuals with disabilities and protected veterans in the workforce. Requests for accommodation related to our application process can be directed to the Kelly Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment. Kelly participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

Kelly Services is proud to be an Equal Employment Opportunity and Affirmative Action employer. We welcome, value, and embrace diversity at all levels and are committed to building a team that is inclusive of a variety of backgrounds, communities, perspectives, and abilities. At Kelly, we believe that the more inclusive we are, the better services we can provide. Requests for accommodation related to our application process can be directed to Kelly's Human Resource Knowledge Center. Kelly complies with the requirements of California's state and local Fair Chance laws. A conviction does not automatically bar individuals from employment.

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