Administrative Assistant

University City Housing Company • Philadelphia, PA • 2h ago

University City Housing Company is seeking a motivated and professional Administrative Assistant.

Join a fast paced and growing industry in an ideal Center City Location. We are a Philadelphia-based Property Management Company with significant real estate holdings in and around the Philadelphia metropolitan area.

Our current portfolio consists of 4,000 residential units and 250,000 square feet of commercial space. The candidate will gain exposure to complex business matters and will contribute to strategic initiatives and philanthropic goals, as well as be responsible for general office and administrative duties. The successful candidate will demonstrate a proven track record for taking initiative and working independently to deliver results. Candidate must be highly organized, enthusiastic, and confident self-starter.

Duties include but are not limited to:

Manage calendars, appointments, and scheduling for the Executive Office

Prepare emails, reports, presentations, and other documents as needed

Handle incoming calls, mail, and general correspondence

Serve as a professional and friendly point of contact for internal and external inquiries

Greet and assist visitors and vendors to the Executive Office

Maintain organized digital and physical filing systems

Oversee day-to-day office functions, including supply inventory, ordering, and vendor coordination

Ensure the workspace is clean and functional

Manage office equipment maintenance and coordinate repairs as needed

Help coordinate company events, meetings, and team activities

Handle special projects as assigned

Communication with all facets of the organization: Executive/Senior Management, Human Resources, Accounting, Maintenance Technicians, Property Managers, Leasing Specialists, Vendors, Contractors, and Residents

Maintain confidential information.

Provide customer service support including answering phones, taking messages, and responding to inquiries.

Provide administrative support including filing, data entry, copying, faxing, ordering supplies, etc.

Ability to multi-task and handle a variety of different situations

Support and assist with the organization of the Managing Director & Executive Office staff.

Monitor parking availability. Contact dispatch or towing companies for vehicles in violation.

5 days / week in office position

Qualifications:

1-3 years in an administrative or executive support role preferred.

Bachelor's Degree from an accredited college or university.

Ability to multi-task and handle a variety of situations.

Organized, with high attention to detail.

Proven ability to manage and prioritize a varied workload and meet deadlines.

Ability to take on additional responsibilities.

Must be enthusiastic, personable, organized and detail oriented.

Strong written and verbal communication skills are necessary as this position is required to work directly with executive staff.

Capable of working independently as well as with a team.

Ability to use time and resources efficiently to solve issues.

Able to prioritize urgent projects while working in a fast-paced environment.

Ability to present and synthesize information concisely.

Highly proficient with Microsoft Office Suite.

Our Comprehensive Benefits Package for Full-Time Employees Includes:

Opportunities for professional and personal development and career growth Competitive Salary Comprehensive Health Insurance - Medical, Dental, Vision Medical & Dependent Care Flexible Spending Accounts (FSA) Retirement plan - 401(k) with up to 4% employer match Paid Time Off (vacation, sick, 9 holidays, 2 floating holidays) Employer-paid Short-term Disability Voluntary Long-term Disability Voluntary Life Insurance Voluntary Hospital Indemnity Insurance Employee Assistance Program (EAP) Annual Awards & Recognition Company Paid Certifications & Licensing Employee Referral Program Apartment Discount Available

Link to our real estate portfolio: www.uchcareers.com/our-properties

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