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Administrative Assistant (49489)

WestCare Foundation • Barnesville, GA • 4d ago

Salary Range $15.00 - $15.00 Hourly

Position Type Full Time

Job Shift Day

Education Level 2 Year Degree

Travel Percentage Up to 25%

Category Admin - Clerical

Description

Position Summary:

The Administrative Assistant provides general administrative and clerical support to the Program Director and staff of WestCare Georgias Barnesville Guidance Center. Essential Job Functions include those listed below.

Essential Job Functions:

Provides general administrative and clerical support to program leadership, including scheduling appointments, handling incoming and outgoing communications and correspondence, report generation, etc;

Collaborates with the Administrative Supervisor regarding accreditation, personnel records compliance, onboarding and orientations, etc.;

Assists the Program Director with administrative duties, such as scheduling interviews, processing paperwork, etc.;

Coordinate scheduling as requested for meetings and events with internal and external participants;

Track business-related expenses and develop/file expense reports;

Assist with billing/invoicing as required;

Record and maintain minutes of all staff and leadership team meetings;

Assists other employees in preparing for on-site and off-site functions;

Assists other employees to ensure timely completion of program requirements;

Assists in the ordering of office supplies and equipment;

Works harmoniously and cooperatively with the Regional Accountant, Regional HR Representative, and other Foundation parties as required;

Embraces and embodies the mission, vision, guiding principles, clinical vision and goals of WestCare Foundation;

Performs any other duties as assigned.

Qualifications

Certifications/Licensures:

Relevant certification(s) and/or licensure preferred; Preference will be given certified candidates;

Valid drivers license and the ability to obtain and maintain WestCares vehicle insurance is required.

Education:

Graduation from an accredited four-year college with a degree in Counseling, Criminal Justice, Social Work, Psychology or other field related to the position is preferred;

High School Diploma or equivalent is required.

Experience and Competencies:

At least one (1) year of experience in an administrative or clerical position is required;

Ability to use office equipment, such as printers, scanners, phones, and fax machines required;

Proficiency in Microsoft Word, Excel, Outlook, and Office required;

Ability to analyze situations accurately and develop appropriate responses or techniques required;

Ability to communicate effectively in order to facilitate programming and relay information to others as part of an interdisciplinary team required;

Ability to develop reports, create presentations, and communicate findings to both internal and external audiences required;

Professional appearance and demeanor required;

Experience in working with high-risk youth and their families preferred;

Knowledge of the principles, procedures, techniques, trends, and literature related to prevention and substance abuse preferred;

Must be culturally/linguistically sensitive to populations served.

Working Conditions:

Work is primarily performed in an office setting within a residential treatment facility;

Some outdoor activities travel between multiple locations may be required;

Regular and prompt attendance is required throughout employment.

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