Admin Assistant

Enso Recovery • Sanford, ME • 3h ago

This job was posted by https://joblink.maine.gov : For more information, please see: https://joblink.maine.gov/jobs/1297580

Position Summary

The Administrative Assistant plays a key role in supporting daily operations at ENSO. This position ensures the office runs efficiently by managing administrative tasks, maintaining organization, and supporting staff, clients, and leadership. The ideal candidate is detail-oriented, dependable, and able to work independently in a fast-paced environment.

Work Environment

Primarily indoor, temperature-controlled office

Possible exposure to stressful or emotionally charged situations

Occasional exposure to airborne or bloodborne pathogens

Physical demands include extended sitting, occasional standing,

walking, bending, and light lifting (up to 20 lbs.)

Key Responsibilities

Office Management

Maintain organized office systems, files, and supplies

Oversee office equipment and general workspace needs

Communication & Scheduling

Answer phones, manage emails, and provide front-office support

Schedule appointments, manage calendars, and coordinate meetings

Data Entry & Record Keeping

Input and maintain accurate administrative, client, and financial

records

Prepare reports and handle insurance verifications and

authorizations

Event & Scheduling Coordination

Support scheduling for staff and programs

Assist with meetings, trainings, and internal events

HR & Onboarding Support

Assist with new hire paperwork and training coordination

Maintain attendance and related HR documentation

Project & Administrative Support

Prepare documents, reports, and presentations

Assist with project coordination and tracking

Compliance & Confidentiality

Maintain confidentiality at all times

Ensure adherence to company policies and regulatory requirements

Policy & Safety Support

Support policy updates, audits, and compliance measures

Assist with health and safety protocols, including emergency

procedures

Other Duties

Perform additional tasks as assigned by the Program Director

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