Administrative Assistant Finance

Robert Half • Metairie, LA • 11h ago

Description

We are looking for a detail-oriented Administrative Assistant to join our Finance team in Metairie, Louisiana. This role will provide essential support to the VP of Finance & Controller as well as the Finance and IT departments, ensuring smooth operations and organizational efficiency. The ideal candidate will excel in administrative tasks, financial assistance, and communication while maintaining high standards of accuracy and professionalism.

Responsibilities:

Assist the VP of Finance & Controller with organizing Board and Committee meetings, including preparing information packets and updating materials in Diligent Board Books.

Draft and circulate meeting minutes for approval by Board and Committee members.

Prepare business correspondence, memorandums, reports, and forms with attention to detail.

Perform daily bank transfers, monitor account balances, and report updates to relevant stakeholders.

Serve as an administrator for the banking platform, ensuring roles and responsibilities are accurately maintained.

Maintain and update checkbooks in Excel, ensuring accurate daily records for all companies.

Coordinate travel, meetings, and appointments for Finance and IT department staff as required.

Print operating checks, ensure proper authorization, and file check registers and copies electronically in a timely manner.

Assist with requests from independent auditors and support the preparation of letters for state insurance commissioner filings.

Handle mailings for Annual and Quarterly Statements and ensure certified mailing processes are completed accurately.

For consideration, please contact Mary Wood @ Robert Half 504-383-0743

Requirements - A minimum of 1 year of experience in an administrative or accounting role.

Proficiency in accounts payable (AP) and accounts receivable (AR) processes.

Strong data entry skills with a focus on accuracy and efficiency.

Experience managing bank transactions and monitoring account balances.

Familiarity with filing systems and electronic document retention software.

Excellent organizational and communication skills.

Ability to manage multiple tasks and meet deadlines effectively.

Proficiency in Microsoft Excel and PowerPoint for financial and presentation purposes.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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