Position Summary
Responsible for processing and supporting weekly non-union and union multi-state payroll for the division. This position requires a strong understanding of payroll operations, multi-jurisdictional leave compliance, and the ability to partner cross-functionally to support a scalable, business-driven payroll and benefits framework. Provide exceptional customer service to our employees as well as coordinating as needed with division Foremen, Superintendents, and Construction Managers. Offers accounting assistance to the Division Accounting Department and Corporate Payroll.
Position Details
Process weekly payroll for non-union employees at the division level.
Work with payroll team regarding union employees and supervisors to ensure that time is approved, documented, and processed accurately and timely.
Administers accurate employee payroll records, including new hire paperwork, payroll form updates, employee status change forms, and employee terminations.
Helps monitor and track employee paid time off balances (vacation, holiday, jurisdictionally mandated sick and safe leave, and other personal time off) and provide updated reports to management regularly.
Proactively identify divisional payroll needs for increased accuracy and coordination with all levels of employees to resolve issues resulting from weekly payroll audits.
Compliance, Reporting & Continuous Improvement related to State and Federal sick and safe programs.
Help design and manage Sick and Safe Leave accrual structures, including eligibility, accrual rates, caps, carryover, and usage rules
Monitor legislative and regulatory changes impacting Sick and Safe Leave and payroll practices
Prepare reports and analysis related to leave usage, accrual balances, and payroll compliance.
Identify opportunities to improve efficiency, controls, and employee experience through process enhancements and automation.
Support internal and external audits as necessary.
Helps coordinate and process any necessary payroll adjustments ensuring the proper documentation has been provided, including wage rate and/or fringe adjustments, expense reports, travel pay, subsistence, allowance, or other pay corrections.
Prepares and coordinates weekly job cost entries with project accounting team to transfer labor costs from overhead to specific jobs and assists operations with cost transfers for labor that was incorrectly coded.
Prepares and submits weekly and monthly payroll reports, such as certified payroll, OCIP/CCIP reporting, employee change reports, timesheet submission reports, and other compliance documentation.
Supports the Division Payroll Team and Corporate Payroll in ensuring that payroll information is communicated timely, and effectively while maintaining confidentiality and high levels of customer service.
Assists with other special projects as required.
Qualifications
Bachelor's degree in Human Resources, Accounting, Business Administration, or a related field (or equivalent professional experience) with a minimum 6 years experience.
Proficiency in computer usage with intermediate to expert Excel skills, and prior experience using various payroll processing and reporting systems.
Strong problem-solving abilities, including identifying and resolving straightforward payroll or accounting discrepancies promptly, and knowing when to escalate complex issues for management resolution.
Maintains confidentiality and handles sensitive information discreetly.
Demonstrated multitasking skills, meeting critical deadlines even under pressure, and adapting to a dynamic environment.
Effective written and verbal communication, with strong interpersonal skills for interacting with employees at all levels.
Detail-oriented, highly organized, and possesses strong analytical capabilities.
Benefits
As a 100% employee-owned company, we offer a comprehensive benefits package for you and your family:
401(k) plan with 50% company match (no cap) and immediate 100% vesting
Medical, dental, and vision insurance (100% paid for employee)
Annual bonus program based upon performance, achievement, and company profitability
Term life, AD&D insurance, and voluntary life insurance
Disability income protection insurance
Pre-tax flexible spending plans (health and dependent care)
Paid parental leave
Paid holidays, vacation, and personal time
Training/professional development opportunities and company-paid memberships for professional associations and licenses
Wellness benefits
About Southland Industries
As one of the nation's largest MEP companies, Southland Industries is built on the foundation of great people. Since 1949, we have put our people first, enabling growth, professional achievement, and innovation. If you want to join a fast-paced environment where you're engaged, challenged, and valued, apply now to join our dynamic team.
To learn more about careers at Southland, explore our career opportunities (https://southlandind.foleon.com/experienced-professionals/brochure/) , follow us on social media (https://www.linkedin.com/company/22132/?trk=tyah) , and check out our website (https://southlandind.com/) .
Southland Industries and all its subsidiaries are an Equal Opportunity Employer and prohibits discrimination and harassment of any kind. We are committed to the principle of equal employment opportunity for all employees and to providing our employees with a safe work environment free of discrimination and harassment. All employment decisions at Southland Industries are based on business needs, job requirements and individual qualifications, without regard to race, color, religion or belief, gender, national origin, ancestry, age, disability, medical condition, marital status, family care or medical leave status, veteran status, or any other status protected by the laws or regulations in the locations where we operate. Southland Industries will not tolerate discrimination or harassment based on any of these characteristics.
Contingent Employment: All employment offers are contingent upon successful drug tests, background checks, and professional reference checks. Roles that include driving as an essential job duty will be required to have a successful Motor Vehicle Record check (MVR). We are not able to offer sponsorship of employment at this time.
External Agency Announcement : Its Southland Industries' policy not to accept candidate submissions from recruiting agencies without an active and authorized work order. Candidate ownership can only be established after a bona fide work order is issued by a member of the Southland Industries Talent Acquisition team and the candidate is appropriately submitted through our Applicant Tracking System (ATS).
Required Skills
Required Experience
