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Job Description
About the role:
As Executive Assistant, Lead Support, you'll partner directly with the Site Head to keep site operations running smoothly and efficiently. In this high-impact role, you'll provide advanced executive and administrative support-owning complex calendars, coordinating priorities, preparing and refining materials, and ensuring clear, timely communication across the business.
You'll be a trusted connector for internal and external stakeholders, helping facilitate decisions, align teams, and coordinate site-level meetings, events, and operational activities. You'll also apply sound judgment and proactive problem-solving to anticipate needs, manage sensitive information with discretion, and drive work forward independently.
This role is ideal for an experienced executive support professional who thrives in a fast-paced environment, brings deep expertise across processes and systems, and is comfortable working autonomously with minimal supervision. You may also guide or mentor less experienced team members as part of supporting a high-performing site leadership team.
How you will contribute:
Manage executive schedules and coordinate complex calendars for leadership and site heads
Plan and execute multi-day leadership and functional events, including senior leadership team off-sites, town halls, and employee engagement activities
Oversee logistics for visits from senior leaders and external guests, patient speaker events, volunteer initiatives, and engagements with external parties
Handle procurement tasks such as office supplies, catering, information technology equipment, and new vendor setup
Draft and distribute communications for events and announcements; maintain functional distribution lists
Support onboarding activities and quarterly welcome receptions
Manage budgets, expense reports, and invoice reconciliation for events
Serve as liaison for internal and external contacts, including Talent Acquisition and above site leadership requests
Provide backup support for communications lead
Coordinate business continuity logistics during site disruptions
Routinely seek to optimize administrative tasks with simpler digital solutions
Provide guidance to extended or external staff as needed for complex events
Facilitate clear and professional communication with internal and external contacts
Prepare and format documents with advanced skills in business software
Identify and resolve administrative challenges using creative problem-solving
What you bring to Takeda:
Bachelor's degree preferred
5+ years supporting senior executives and coordinating events
Proven experience managing executive schedules with attention to detail
Strong communication skills to represent the executive office professionally with diverse contacts
Advanced proficiency in business software for document preparation and formatting
Comfort using digital and artificial intelligence-enabled tools to streamline scheduling, document drafting, and event coordination, with sound judgment on confidentiality
Commitment to maintaining confidentiality and handling sensitive information responsibly
Ability to serve as an effective intermediary to facilitate communication
Experience coordinating events and operational activities at the site level
Skilled in managing multiple priorities with strong organizational abilities
Experience in budget management and expense reconciliation
Ability to apply innovative solutions to administrative challenges
More about us:
At Takeda, we are transforming patient care through the development of novel specialty pharmaceuticals and best in class patient support programs. Takeda is a patient-focused company that will inspire and empower you to grow through life-changing work.
Certified as a Global Top Employer, Takeda offers stimulating careers, encourages innovation, and strives for excellence in everything we do. We foster an inclusive, collaborative workplace, in which our teams are united by an unwavering commitment to deliver Better Health and a Brighter Future to people around the world.
GMSGQ #ZR1 #LI-MA1
Takeda Compensation and Benefits Summary
We understand compensation is an important factor as you consider the next step in your career. We are committed to equitable pay for all employees, and we strive to be more transparent with our pay practices.
For Location:
USA - MA - Lexington - BIO OPS
U.S. Hourly Wage Range:
$34.28 - $53.89
The estimated hourly wage range reflects an anticipated range for this position. The actual hourly wage offered may depend on a variety of factors, including the qualifications of the individual applicant for the position, years of relevant experience, specific and unique skills, level of education attained, certifications or other professional licenses held, and the location in which the applicant lives and/or from which they will be performing the job.?The actual hourly wage offered will be in accordance with state or local minimum wage requirements for the job location.
U.S. based employees may be eligible for short-term incentives. U.S. based employees may be eligible to participate in medical, dental, vision insurance, a 401(k) plan and company match, short-term and long-term disability coverage, basic life insurance, a tuition reimbursement program, paid volunteer time off, company holidays, and well-being benefits, among others. U.S. based employees are also eligible to receive, per calendar year, up to 80 hours of sick time, and new hires are eligible to accrue up to 120 hours of paid vacation.
EEO Statement
Takeda is proud in its commitment to creating a diverse workforce and providing equal employment opportunities to all employees and applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, parental status, national origin, age, disability, citizenship status, genetic information or characteristics, marital status, status as a Vietnam era veteran, special disabled veteran, or other protected veteran in accordance with applicable federal, state and local laws, and any other characteristic protected by law.
Locations
USA - MA - Lexington - BIO OPS
Worker Type
Employee
Worker Sub-Type
Regular
Time Type
Full time
Job Exempt
No
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
