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Administrative Assistant

Aston Carter • Palo Alto, CA • 1h ago

Pay Rate: $23/hr

Work Address: 3203 Hanover Street, Ste. 100, Palo Alto, CA

Interview Type: In-person

Shift: 8:00 AM - 5:00 PM

KEY RESPONSIBILITIES

Coordinate Catering Services: Partner with support staff and external vendors to arrange catering for meetings and events.

Provide Departmental Support: Assist with non-client business activities and departmental tasks as needed.

Manage Facilities Operations: Oversee daily operations to maintain a clean, safe, and efficient work environment.

Prepare Meeting Rooms: Ensure meeting spaces are clean, organized, and ready for use (wipe tables, chairs, and credenzas).

Post-Meeting Cleanup: Clean and reset conference rooms after meetings.

Stock and Maintain Break Areas: Keep break areas fully stocked and aligned with employee needs.

Service Coffee Machines: Perform routine maintenance, including weekly rinsing and replenishing supplies.

Technical Proficiency: Strong Microsoft Office skills.

Physical Requirements: Ability to lift up to 50 lbs and stand/walk for extended periods.

Additional Duties: Follow and execute tasks or directives from management as assigned.

REQUIREMENTS / QUALIFICATIONS

High school diploma or GED.

1-2 years of related work experience.

Minimum 2 years of experience in the legal industry is highly desired.

Ability to provide an excellent customer experience using strong customer service, interpersonal, and communication skills.

Related copy/print job experience preferred.

May require a valid driver's license and minimum auto insurance coverage per Ricoh (if applicable).

Working knowledge of copiers and related equipment; repair knowledge preferred.

Ability to use hardware/software for cost recovery, document management, and advanced workflow support.

Knowledge of shipping/receiving procedures.

Basic electronics knowledge preferred.

Ability to work independently and flexibly to complete projects.

Ability to select correct packing methods/materials and verify packing slips for incoming materials.

Ability to understand instructions related to mail delivery.

Strong troubleshooting and problem-solving skills.

Ability to read and understand technical information (manuals, parts books, related publications).

Excellent customer relations and verbal communication skills.

Job Type & Location

This is a Contract to Hire position based out of Palo Alto, CA.

Pay and Benefits

The pay range for this position is $23.00 - $23.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Palo Alto,CA.

Application Deadline

This position is anticipated to close on Feb 4, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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