Administrative Assistant - Talking Stick Resorts Amphitheatre

ASM Global • United States, United States • 1w ago

The RoleProvides office services by implementing administrative systems, procedures, policies, and monitoring administrative projects.Company Overview:Legends is a holistic agency that specializes in delivering solutions for legendary brands. We approach each project with our 360-degree service solution. Our Global Planning, Global Sales, and Hospitality service solutions collaborate on every project to ensure success across each of our six verticals including professional sports, collegiate, attractions, entertainment, international, and conventions.Our intellectual property is our people. It's our expertise that makes up Legends. We know what it's like to be on the team, business, or athletic department side, which drives our passion in creating solutions for our partners. Collectively, our leadership has over 300 years of experience in sales and sponsorship, analytics and valuation, hospitality and operations.

Responsibilities

Maintain timesheets and data entry of payroll. Complete tip reporting functions.

Send all payroll reports to appropriate management for review each week. Must maintain strict payroll deadlines.

Complete time sheets for temp employees and email to appropriate personnel.

May be asked to assist checking in employees, temps, and other staff/vendors before events/concerts.

Maintain calendar, arrange appointments, coordinate on projects with the Management Team.

Maintain a variety of files and records of information (e.g. attendance, event files, employee files, vendor files, etc.), will serve as keeper of the records for all current and closed files within the office.

Place and answer phone calls, take accurate messages, direct inquiries appropriately and greet and direct visitors.

Maintain inventory of office supplies.

Monitor office equipment (printers/scanners/computers/etc.) for proper functioning; arrange repairs if needed.

Retrieve, screen, and deliver mail correspondence. Coordinate FedEx and UPS mailings.

Draft letters, reports, and other correspondence in a timely, accurate manner. Complete a variety of reports for management (must be proficient in Excel/Word).

Enforce and implement corporate policies and procedures and remain well informed of all office functions.

This position will incorporate duties of other positions, including, but not limited to: Accounting Clerk, Scheduling Coordinator, and Payroll Clerk.

Will work closely with other administrative employees, assisting with accounts payable, scanning files to management, and other functions. Will assist in analyzing/reviewing vendors statements for accuracy and resolve problems as necessary.

Maintain Product Receiving Log.

Contributes to the team atmosphere of Legends. Must be flexible. Hours for this position will vary depending on the concert/event schedule. Some nights and weekends will be required.

Perform other related duties, tasks, and responsibilities, and special projects as required from time to time.

Qualifications:

Associates Degree or three years of accounting experience required.

Experience in the Hospitality industry is a plus.

Experience in office management principles and procedures.

Payroll experience is required.

Proficient in MS Word, Excel, Outlook, PowerPoint, database, and internet searching skills.

Ability to perform duties above expectations with little supervision.

Professional demeanor with the aptitude to interact with poise and upholding the company name.

Strong written and verbal communication skills. Must be able to follow direction and then instruct others to follow those directions.

Hours may be extended or irregular to include nights, weekends, and holidays. Travel to our second venue in Dallas may be required.

Excellent organizational skills.

Ability to participate in a team environment.

Practice safe work habits, follow all safety policies and procedures and regulations, complete company-wide safety training and any additional job specific safety training.Legends is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, age, national origin, disability, or genetic information.

Qualifications

Skills

Preferred

Microsoft Office(Excel, PPT, Word, Outlook)

Expert

Education

Preferred

Bachelors or better in Other.

Equal Opportunity EmployerThis employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights (https://www.eeoc.gov/poster) notice from the Department of Labor.

Similar Jobs

Assistant Licensing Manager

General Motors • Warren, MI • 6min ago

Retail & Hospitality

Job Description The Assistant Brand Licensing Manager supports the growth, management, protection, and strategic expansion of the global General Motors licensing program - including Chevrolet, Cadillac, GMC, Buick, GM De...

6min ago

Go to Apply

Armed Security Officer (3 yr Exp. Required) Aerospace Company

Allied Universal • Fort Worth, TX • 8min ago

Retail & Hospitality

Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative workplace, you wil...

8min ago

Go to Apply

Armed Security Officer (3 years Exp. Required) Aerospace Facility

Allied Universal • Fort Worth, TX • 9min ago

Retail & Hospitality

9min ago

Go to Apply

AIRCRAFT MAINTENANCE MANAGER

Air National Guard Units • Cheyenne, WY • 12min ago

Retail & Hospitality

Summary THIS IS A NATIONAL GUARD TITLE 32 EXCEPTED SERVICE POSITION. This National Guard position is for an AIRCRAFT MAINTENANCE MANAGER, Position Description Number PDD2412000 and is part of the WY 153d Maintenance Squa...

12min ago

Go to Apply

CDOC General Maintenance Supervisor CSTS I (Limon)

State of Colorado • Limon, CO • 15min ago

Retail & Hospitality

CDOC General Maintenance Supervisor CSTS I (Limon) Print ( https://www.governmentjobs.com/careers/colorado/jobs/newprint/5220616 ) Apply ? CDOC General Maintenance Supervisor CSTS I (Limon) Salary $5,031.00 - $7,043.00 M...

15min ago

Go to Apply

Delivery Driver Class A- Wenatchee Domicile - Hiring Bonus DOE

Harbor Foodservice • Kent, WA • 17min ago

Retail & Hospitality

Harbor FoodService Delivery Driver Class A- Wenatchee Domicile - Hiring Bonus DOE US-WA-Wenatchee Job ID: 2026-7690 Type: Full Time of Openings: 1 Category: Operations/Trans/Warehouse Wenatchee, WA Overview We are curren...

17min ago

Go to Apply

Delivery Driver Class A- Spokane Domicile - Hiring Bonus DOE

Harbor Foodservice • Spokane, WA • 17min ago

Retail & Hospitality

Harbor FoodService Delivery Driver Class A- Spokane Domicile - Hiring Bonus DOE US-WA-Spokane Job ID: 2026-7689 Type: Full Time of Openings: 2 Category: Operations/Trans/Warehouse Spokane, WA Overview We are currently lo...

17min ago

Go to Apply

Cyberspace Operations Senior Leader

Defense Information Systems Agency • Fort Meade, MD • 18min ago

Retail & Hospitality

Summary If you enjoy a challenging job and would like to make a difference with our national defense and security, DISA is the place for you. DISA provides secure and reliable communications and computing support that en...

18min ago

Go to Apply

Customer Service Team Leader

PARKER HANNIFIN CORPORATION • United States, United States • 19min ago

Retail & Hospitality

Customer Service Team Leader Group: Fluid Connector Grp N. America Division: Sporlan Valve (SVD) Location : USA WASHINGTON MO-SPORLAN HEAD Job Family : Support Job Type : Regular Posted : Feb 3, 2026 Job ID : 62715 Back...

19min ago

Go to Apply

Retail Sales Manager

Harbor Freight Tools • North Bergen, NJ • 36min ago

Retail & Hospitality

173955BRPosting Title:Retail Sales ManagerJob Description: Our Assistant manager (full-time) is a valued member of a high performing team who is empowered & equipped to do their job. You will know why your work matte...

36min ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.