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Senior Administrative Assistant

Texas State University • San Marcos, TX • 12h ago

Posting Information

Posting Number2026269

Posting/Functional TitleSenior Administrative Assistant

University Pay Plan TitleSr Admin Asst

LocationSan Marcos

DepartmentVice Prov, Academic Innovation

Recruitment TypeOpen Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,901.00 + commensurate with experience

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

Calendar management for meeting schedule.

Knowledge of TSUS Rules and Regulations as well as university and Academic Affairs policies and procedures.

Skill in proofreading and preparing grammatically correct documents with attention to detail.

Advanced level knowledge of Microsoft Office.

Experience as an administrative assistant in a university setting with strong understanding of proper protocol, especially with dignitaries and high-level administrators.

Preferred Qualifications

Experience coordinating events.

Experience managing others, including student workers

Experience using enterprise software (i.e. SAP , Oracle, etc.) for budget, accounting, and purchasing transactions

Experience using analytics software (i.e. LOGI , etc.); and Student Information Systems (i.e. Banner, etc.)

Job Description

Reporting to the Vice Provost of Academic Innovation, the Senior Administrative Assistant is responsible for providing administrative support to the Vice Provost and assisting other staff members in administrative activities.

Job Duties

Assist VPAI with all administrative activities by managing calendar and initiating activities to prepare for appointments and meetings.

Assist VPAI with various departmental projects and events, including commencement.

Hire, supervise, train and plan work for student assistants, including monitoring performance and prioritizing work.

Prepare, review and route documents such as correspondence, forms, agreements, and reports for signature and distribution.

Prepare and process forms such as purchase orders, travel and PCRs.

Review and verify invoices.

Develop and maintain a filing system for administrative items such as purchase orders, personnel changes, travel forms, meeting minutes, and other reports.

Answer phone, screen or transfer calls, take messages, answer questions, refer to other offices as appropriate.

Timekeeper for the office of Academic Innovation.

Perform other duties as assigned.

Additional Information to Applicants

Job Open Date01/20/2026

Job Close Date (posting closes at midnight)01/27/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

In accordance with federal law, all new employees must complete the Form I-9 and provideacceptable documentation (https://www.uscis.gov/i-9-central/form-i-9-acceptable-documents) verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/55667

Applicant Document

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