ADMINISTRATIVE COORDINATOR 1-3
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ADMINISTRATIVE COORDINATOR 1-3
Salary
Depends on Qualifications
Location
Bossier City, LA
Job Type
Classified
Job Number
NWLVH-01162026-ADMINCORD
Department
DVA-NW LA Veterans Home
Opening Date
01/20/2026
Closing Date
2/3/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
The mission of the Louisiana Veterans Homes is to primarily serve the Veterans' population of Louisiana through the provision of medical, restorative, and rehabilitative services in an atmosphere of respect and compassion. The primary objective of the home is to provide quality nursing care to eligible veterans with the ultimate goal of returning the veterans to the highest possible levels of physical and mental capacity. This position is located in the Administration/Maintenance Department of the Northwest LA Veterans Home in Bossier City, Louisiana.
We're looking for a hardworking, detailed oriented coordinator to help with office management and payroll.
If you're a hardworking clerical worker who is ready to work for a great agency that is daily serving Veterans, this could be the opportunity for you!
AN IDEAL CANDIDATE SHOULD POSSESS THE FOLLOWING COMPETENCIES:
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.
Using Data: The ability to use relevant and valid data to inform a recommendation for action.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Initiative: The ability to assess information and take action independently to help the organization achieve its goals.
Displaying Professionalism: The ability to recognize how your actions impact the perceptions of both you and your organization.
Making Accurate Judgments:The ability to form an opinion objectively and decisively based on relevant information and in accordance with established standards.
Managing Time: The ability to control your time to increase effectiveness, efficiency, or productivity.
Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
Minimum Qualifications
No experience or training is required.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168040) .
Job Duties and Other Information
Job Duties:
Serves as a Unit Payroll Manager and Timekeeper and enters payroll entries into the SAP Isis Payroll System on all full time and part time Nursing Assistants in the Nursing Department.
Serves as back up timekeeper for Nurses and Clerical. Reviews schedules, leave slips, call-in slips, accrual slips, Physician Statements, etc. for accuracy.
Reviews Nursing payroll records for accuracy and completes and makes required changes.
Completes and forwards all Prior Period Adjustments for Nursing to the Human Resources Department for payroll changes that occur after the pay period ends.
Prepares various time-entry reports for review by Department Heads.
For Maintenance Department, compiles and assembles data for monthly mileage reports as recorded by state vehicle drivers.
Files and maintains office records and performs general clerical duties for the maintenance department.
Compiles and assembles daily fuel tickets and checks Fuel Trac reports for submission to accounting for payment. Maintains driving records, schedules driving classes, and obtains driving record information on employees who drive state vehicles.
Generates approved driving list for supervisors use.
Assists Facility Maintenance Manager A with recording and reconciliation of VISA purchasing for submission to the fiscal office.
Prepares and tracts requisitions as requested by Facility Maintenance Manager A.
Receives deliveries in the absence of the warehouse manager.
Updates MSDS books on a monthly basic or as necessary. Updates log books with new log sheets as necessary. Assists Facility Maintenance Manager A in calls for follow-up repairs on equipment as needed.
Assists in printing work orders as necessary and when the Facility Maintenance Manager A is not available.
Tracks and files requisitions on a daily basic or as necessary.
For Administration, works at reception desk to provide information and assistance to visitors, residents or staff. Answers telephone and transfers calls to appropriate staff.
Distributes incoming mail and posts outgoing mail.
Performs other related duties as necessary.
Position-Specific Details:
Appointment @type: may be filled as an Administrative Coordinator 1, 2, or 3, depending on the level of experience of the selected applicant(s). Please refer to the 'Job Specifications' tab located at the top of the LA Careers 'Current Job Opportunities' page of the Civil Service website for specific information on salary ranges, minimum qualifications, and job concepts for each level.
Appointment Type: Probational or Promotional
Work Schedule: Work hours are 8-hour day shifts. Working on some Holidays is required.
Compensation: This position's salary depends on experience.
How to Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for the position must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections. Applications may be rejected if incomplete.
Contact Information:
For further information about this posting, contact:
Cassandra Bell-Atkins
LDVA/Northwest LA War Veterans Home
3130 Arthur Ray Teague Parkway
Bossier City, LA 71112
Cassandra.Bell-Atkins@vetaffairs.la.gov
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization. 1= I have no experience and/or am uncomfortable displaying professionalism 2= I have limited experience or require assistance to display professionalism 3= I can display professionalism 4= I can display professionalism and help others improve their ability to display professionalismwas a major duty?
02
Explain your rating by providing specific and relevant examples in the box below.
03
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity. 1= I have no experience and/or am uncomfortable managing time. 2= I have limited experience or require assistance to manage time 3= I can manage time 4= I can manage time and help others improve their ability to manage time
04
Explain your rating by providing specific and relevant examples in the box below.
05
Rate your ability to think critically based on our definition: The ability to objectively question, analyze, interpret, and evaluate information to form a conclusion. 1= I have no experience and/or am uncomfortable thinking critically 2= I have limited experience or require assistance to think critically 3= I can think critically 4= I can think critically and help others improve their ability to think critically
06
Explain your rating by providing specific and relevant examples in the box below.
07
Rate your ability to use data based on our definition: The ability to use relevant and valid data to inform a recommendation for action. (data entry). 1= I have no experience and/or am uncomfortable using data 2= I have limited experience or require assistance to use data 3= I can use data 4= I can use data and help others improve their ability to use data
08
Explain your rating by providing specific and relevant examples in the box below.
09
Do you have any time keeping or data entry experience?
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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