The Administrative Specialist CL3 with the University of Maine Cooperative Extension is responsible for general office administrative tasks in support of the Food & Nutrition and 4-H faculty, staff, and volunteers conducting educational programming, research, and/or outreach. The work done in this position is essential to Cooperative Extension's mission because it provides customer service to the public and supports an efficient administration. This work will often be done in partnership with county-based colleagues. Position will be based in the Cumberland County Cooperative Extension office in Falmouth, Maine. This position is contingent on funding. This is a part-time, 32 hours per week position with a flexible schedule. Normal office hours are Monday through Friday, 8:00am to 4:30pm. This position pays $21.09 an hour.
Essential Duties and Responsibilities:
Provides administrative support which may include maintaining department data, preparing and distributing department documents; performs the duties of assigned staff.
Composes, edits, and reviews a variety of standard and/or specialized correspondence, reports, documents, applications, forms, violations, memos, and/or other applicable materials.
Compiles, sorts and summarizes a variety of routine data; using a variety of programs, prepares simple charts and analyses, including basic summary statistics.
Organizes and maintains files, including creating and maintaining confidential department/employee /student files; files documents alphabetically, numerically, or by other prescribed methods.
Performs basic bookkeeping including tracking budgets, monitoring expenditures, preparing purchase orders, depositing cash and checks, and preparing financial reports and/or other appropriate payroll tasks.
Provides timely and accurate information in response to public requests for information.
Develops and maintains professional relationships that reflect courtesy, civility, and mutual respect.
Participates in UMaine Extension staff and Extension Association meetings as a member of the county staff as appropriate.
Contributes skills and insights for effective office management with co-workers.
Utilizes coaching and mentoring methods that provide an environment that is anticipatory, supportive, and encourages constructive feedback on performance.
Performs other reasonably related duties as assigned.
Complete Job Announcement (https://docs.google.com/document/d/1Z39lY6Ovt81nLWq-tSeBjIWOi3np1Orl2bk7M1evQ8o/edit?usp=sharing)
About the University:
The University of Maine is a community of more than 11,900 undergraduate and graduate students, and 2,500 employees located on the Orono campus, the regional campus in Machias, and throughout the state. UMaine is a land, sea and space grant university, and maintains a leadership role as the University of Maine System's flagship institution. UMaine is the state's public research university and a Carnegie R1 top-tier research institution, dedicated to providing excellent teaching, research and service for Maine, the nation and the world. More information about UMaine is at umaine.edu.
The University of Maine offers a wide range of benefits for employees including, but not limited to, tuition benefits (employee and dependent), comprehensive insurance coverage including medical, dental, vision, life insurance, and short and long term disability as well as retirement plan options. As a former NSF ADVANCE institution, the University of Maine is committed to diversity in our workforce and to dual-career couples.
Qualifications:
Required:
Career Level 3: 60 credits or more of higher education or equivalent work experience and training; AND three years administrative support experience.
Experience in office settings, performing a variety of routine to non-routine clerical and administrative support responsibilities and tasks.
Ability to communicate effectively using oral, written and electronic methods.
Proficiency with computer programs such as Microsoft Excel, Word and PowerPoint, as well as Google Drive and document management software.
Ability to work independently and manage multiple tasks in an autonomous work environment as well work effectively as part of a team, and able to achieve and document measurable results.
Preferred:
Knowledge of University of Maine Cooperative Extension and its educational programs.
Experience with UMaine's General Ledger and MaineStreet systems.
Ability to maintain moderately complex databases.
Experience working with diverse audiences; knowledge of diversity, equity and inclusion; and understanding of equal opportunity, affirmative action and civil rights policies.
Other Information:
To be considered for this position you will need to "Apply" through University of Maine's Online Platform* and upload the documentation listed below:
1.) a cover letter which addresses the specifically required knowledge and qualifications for this position.
2.) a resume/curriculum vitae
Candidates selected to proceed to the final stages of the search process will be requested to provide a list of three names, emails, and phone numbers for references.
Incomplete application materials cannot be considered. Materials received after the initial review date will be reviewed at the discretion of the University.
For full consideration, materials must be submitted by 4:30pm on February 17, 2026.
For questions about the search, please contact search committee chair: Kate McCarty (kate.mccarty@maine.edu) .
The successful applicant is subject to appropriate background screening.
In complying with the letter and spirit of applicable laws and pursuing its own goals of diversity, the University of Maine System does not discriminate on the grounds of race, color, religion, sex, sexual orientation, transgender status, gender, gender identity or expression, ethnicity, national origin, citizenship status, familial status, ancestry, age, disability physical or mental, genetic information, or veterans or military status in employment, education, and all other programs and activities. The University provides reasonable accommodations to qualified individuals with disabilities upon request. The following person has been designated to handle inquiries regarding non-discrimination policies: Director of Equal Opportunity and Title IX Services, 5713 Chadbourne Hall, Room 412, University of Maine, Orono, ME 04469-5713, 207.581.1226, TTY 711 (Maine Relay System).
Clery Act
The Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act, or Clery Act, mandates that all Title IV institutions, such as the University, prepare, publish and distribute an Annual Security Report, (ASR) and provide notice of the availability of the ASR to all prospective employees. This report consists of two basic parts: disclosure of the University's crime statistics for the past three calendar years; and disclosures regarding the University's current campus security policies. You may view the University's Annual Security Report. If you wish to have a paper copy of the ASR or you need to have a copy of the ASR in an accessible format, the University will provide such a copy upon request. Please contact: UMaine Police Department, 81 Rangeley Rd., The University of Maine, Orono, ME 04469-5794, or call 207.581.4053.
