Events Coordinator Open Rank (Intermediate-Senior)
Description
University of Colorado Anschutz Medical Campus
Department: School of Medicine - Orthopedics
Job Title: Events Coordinator Open Rank (Intermediate-Senior)
Position #: 000010105 - Requisition #: 38717
Job Summary:
Key Responsibilities:
Event Coordination: 70%
necessary approval paperwork
registration site management
arranging speaker travel and accommodations
research and negotiate with venues, hotels, caterers, and other vendors for discounted rates, all while adhering to CU Anschutz, financial policies.
ensuring all onsite logistics are confirmed with vendors and venue
Event Marketing and Communication: 20
attendee and volunteer communication and management
Managing committee planning meetings
Manage communications with all speakers for events (including keynoters, lecturers, visiting professors) to ensure that they have necessary information, logistical, travel or technical support.
Financial Analysis: 10%
Maintain knowledge of and comply with departmental and University fiscal policies when performing duties related to organizing events.
speed@type creation or activation
budget tracking
Initiating post event debrief and budget review with faculty committee
Work Location:
Hybrid
Why Join Us:
Why work for the University?
Medical: Multiple plan options
Dental: Multiple plan options
Additional Insurance: Disability, Life, Vision
Retirement 401(a) Plan: Employer contributes 10% of your gross pay
Paid Time Off: Accruals over the year
Vacation Days: 22/year (maximum accrual 352 hours)
Sick Days: 15/year (unlimited maximum accrual)
Holiday Days: 15/year
Tuition Benefit: Employees have access to this benefit on all CU campuses
ECO Pass: Reduced rate RTD Bus and light rail service
Qualifications:
Minimum Qualifications:
Intermediate Level:
A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and one (1) year of professional level experience in event management.
Senior Level:
A bachelor's degree in hospitality, event management, marketing, business, or a directly related field from an accredited institution and two (2) years of professional level experience in event management.
Substitution: A combination of education and related technical/paraprofessional experience may be substituted for the bachelor's degree on a year for year basis.
Preferred Qualifications:
Experience in venue and vendor contract negotiations
Experience developing and tracking budgets, financial analysis experience
Experience in event marketing and communication
Experience in project management
Competencies
Ability to communicate effectively, both in writing and orally.
Ability to establish and maintain effective working relationships with employees at all levels throughout the institution.
Outstanding customer service skills.
Ability to remain professional in fast-paced, high energy environment
Strong ability to manage multiple events at once
Strong ability to self motivate and approach tasks with proactivity and initiation
Works well independently and in teams
Highly motivated and is a self-starter
Conditions of Employment:
Ability to travel in order to make event arrangements, select venues, etc.
Ability to Multi-task
How to Apply:
Curriculum vitae / Resume
Three to five professional references, including name, address, phone number (mobile number if appropriate), and email address
Screening of Applications Begins:
Anticipated Pay Range:
Intermediate: $47,580-$60,522
Senior: $51,438-$65,429
Equal Employment Opportunity Statement:
ADA Statement:
Background Check Statement:
Vaccination Statement:
Job Category
Primary Location
Schedule
Posting Date
Unposting Date
To apply, visit https://cu.taleo.net/careersection/2/jobdetail.ftl?job=38717&lang=en (https://apptrkr.com/6862157)
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Events Coordinator Open Rank (Intermediate-Senior) - 38717 University Staff
This position is responsible for aspects of event and program management for the Department of Orthopedics. There are generally around 30 events annually that this position will organize and oversee, in addition to numerous one-time events and programs that the department wishes to host throughout the year. This position involves managing the following events and functions: dinners, receptions, residency and fellowship recruitment and graduation activities in partnership with the Education Team, residency and fellowship alumni events, and the department holiday party. This position also involves managing a few multifaceted continuing education programs that involve anywhere from 20 to 200 attendees, including sponsors and speakers. These education programs range from a few hours in length to a few days in length. This position involves soliciting sponsorships and arranging speaker travel in addition to event management duties. This position will act as onsite event support when necessary.This position involves high-level project management while incorporating the fiscal policies of the School of Medicine and CU Medicine.This position streamlines event registration and management by incorporating Cvent as the exclusive university registration platform and Marketing Cloud as the exclusive university communication platform. %
this role is eligible for a hybrid schedule of some days per week on campus and as needed for in-person meetings. Specific schedules will be determined by the hiring manager.
The University of Colorado, Department of Orthopedics is a recognized global leader in the field and Colorado's most trusted orthopedic group for adults and children.Our unique position at the forefront of medical science, education, and practice innovation translates in real-time to the most advanced patient care, unmatched in Colorado and the Rocky Mountain Region.From routine cases to the most complex, we treat every orthopedic condition including injuries and diseases of the bones, joints, nerves, tendons, ligaments, and muscles across many orthopedic specialties. We have AMAZING benefits and offerexceptional amounts of holiday, vacation and sick leave! The University of Colorado offers an excellent benefits package including: There are many additional perks & programs with the CU Advantage (https://apptrkr.com/get_redirect.php?id=6862157&targetURL=https://advantage.cu.edu/) .
For full consideration, please submit the following document(s):Questions should be directed to: Thomas Roller, THOMAS.ROLLER@CUANSCHUTZ.EDU (https://apptrkr.com/get_redirect.php?id=6862157&targetURL=THOMAS.ROLLER@CUANSCHUTZ.EDU)
Screening of applications begins immediately and continues until February 9.
The starting salary range (or hiring range) for this position has been established asThe above salary range (or hiring range) represents the University's good faith and reasonable estimate of the range of possible compensation at the time of posting. This position may be eligible for overtime compensation, depending on the level.Your total compensation goes beyond the number on your paycheck. The University of Colorado provides generous leave, health plans and retirement contributions that add to your bottom line.Total Compensation Calculator (https://apptrkr.com/get_redirect.php?id=6862157&targetURL=http://www.cu.edu/node/153125)
CU is an Equal Opportunity Employer and complies with all applicable federal, state, and local laws governing nondiscrimination in employment. We are committed to creating a workplace where all individuals are treated with respect and dignity, and we encourage individuals from all backgrounds to apply, including protected veterans and individuals with disabilities.
The University will provide reasonable accommodations to applicants with disabilities throughout the employment application process. To request an accommodation pursuant to the Americans with Disabilities Act, please contact the Human Resources ADA Coordinator at hr.adacoordinator@cuanschutz.edu (https://apptrkr.com/get_redirect.php?id=6862157&targetURL=hr.adacoordinator@cuanschutz.edu) .
The University of Colorado Anschutz Medical Campus is dedicated to ensuring a safe and secure environment for our faculty, staff, students and visitors. To assist in achieving that goal, we conduct background investigations for all prospective employees.
CU Anschutz strongly encourages vaccination against the COVID-19 virus and other vaccine preventable diseases (https://apptrkr.com/get\redirect.php?id=6862157&targetURL=https://www.cdc.gov/vaccines/schedules/downloads/adult/adult-combined-schedule.pdf) . If you work, visit, or volunteer in healthcare facilities or clinics operated by our affiliated hospital or clinical partners or by CU Anschutz, you will be required to comply with the vaccination and medical surveillance policies of the facilities or clinics where you work, visit, or volunteer, respectively. In addition, if you work in certain research areas or perform certain safety sensitive job duties, you must enroll in the occupational health medical surveillance program (https://apptrkr.com/get\redirect.php?id=6862157&targetURL=https://research.cuanschutz.edu/ehs/home/divisions/occupational-health/oh-enrollment) . Application Materials Required: Cover Letter, Resume/CV, List of References : External Relations : Hybrid Department: U0001 -- Anschutz Med Campus or Denver - 20259 - SOM-ORTHO GENERAL OPERATIONS : Full-time : Jan 16, 2026 : Ongoing Posting Contact Name: Thomas Roller Posting Contact Email: THOMAS.ROLLER@CUANSCHUTZ.EDU (https://apptrkr.com/get_redirect.php?id=6862157&targetURL=THOMAS.ROLLER@CUANSCHUTZ.EDU) Position Number: 00001015jeid-bb54ee02240a374a98beb9544f5a6377
The University of Colorado does not discriminate on the basis of race, color, national origin, sex, age, pregnancy, disability, creed, religion, sexual orientation, gender identity, gender expression, veteran status, political affiliation, or political philosophy. All qualified individuals are encouraged to apply.
