Join our team as an Associate AP & AR Coordinator, AP & AR Coordinator, or a Senior AP & AR Coordinator, playing a crucial role in managing financial transactions for El Paso County. In this position, you'll be responsible for processing invoices and p-card payments for various entities. Your attention to detail and expertise in accounting methods will be essential in maintaining accurate records. If you demonstrate strong communication and organization skills along with proficiency within Microsoft Office, apply today to contribute to our dynamic team!
Associate AP & AR Coordinator
Full Salary Range: $36,320.00 - $52,640.00 annually
Anticipated Hiring Rate: $44,630.56 annually
AP & AR Coordinator
Full Salary Range: $40,550.00 - $58,940.00 annually
Anticipated Hiring Rate: $48,131.20 annually
Senior AP & AR Coordinator
Full Salary Range: $44,910.00 - $65,130.00 annually
Anticipated Hiring Rate: $52,632.32 annually
This position has an anticipated work schedule of Monday -- Friday, 8:00am -- 5:00pm, subject to change.
Under FLSA guidelines, this position is non-exempt.
Please be advised this position may close without advance notice, should we receive a sufficient number of qualified applications.
This position provides financial support to County departments and offices with a variety of financial duties, including departmental accounts payable or receivable, reconciling, and reporting. Uses a variety of State and County financial systems. This position is part of the Accounts Payable & Receivable Coordinator career progression series, which includes Associate Accounts Payable & Receivable Coordinator, Accounts Payable & Receivable Coordinator, and Senior Accounts Payable & Receivable Coordinator. An employee is eligible to advance to the next position within the series when the employee has met the criteria for advancement as notated within the job description and has received a recommendation from the Hiring Authority. Employment is subject to the terms, conditions, and policies detailed in the Personnel Policies Manual (PPM). This position requires regular in-person presence as an essential job function.
Essential Duties/Responsibilities
Performs routine accounts payable or accounts receivable duties based on functional area assignment. Performs data entry into various County and State financial systems, ensuring accuracy.
Identifies the @types of payments received and credits the proper accounts; updates County and State financial systems and generates receipts as needed. Prepares deposits according to established procedures.
Contacts clients and reviews needed documentation for proper payments.
As assigned, assess fees to families receiving Health & Human Services assistance; monitors accounts for payments. Determines eligibility for new and ongoing H&HS assistance; monitors placements and court orders to ensure accuracy and timeline.
Coordinates with departments and prepares documents for purchasing materials, labor, and services, ensuring accuracy of purchase orders and budget assignments.
Prepares financial documents and forms, such as requisitions, purchase orders, and invoices; coordinates with appropriate staff and clients as needed.
Organizes and verifies financial documents for accuracy; processes invoices for payment as needed.
Reviews and reconciles encumbrances and expenditures as well as vendor and P-card statements as assigned.
Conducts research in financial systems and reconciles accounts as needed.
Provides financial reports according to departmental needs.
Assists as needed with other areas to meet processing deadlines.
Processes 1099 tax code information for vendor accounting.
Provides administrative support as needed.
Requests setup of address book vendors.
Performs other duties as required.
Supervision Exercised:
This classification does not have supervisory authority and requires no supervision or direction of others.
Supervision Received:
Receives intermittent supervision. This classification normally performs the job by following established standard operating procedures and/or policies. Regular direction, guidance, and coaching from supervisor is expected. There is a choice of the appropriate procedure or policy to apply to duties. Performance reviewed periodically.
Qualifications
Knowledge, Skills & Abilities
Basic knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
Ability to maintain confidentiality.
Ability to communicate and work effectively with co-workers, other county personnel, other agencies, and the public. Ability to provide excellent customer service.
Ability to efficiently plan, schedule, and organize.
Ability to assess situations and make prudent and appropriate decisions; ability to apply conflict resolution and problem-solving skills.
Maintain regular and punctual attendance.
Accounts Payable & Receivable Coordinator:
Knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
Working knowledge of Microsoft Office, specifically Word, Excel, and Outlook.
Senior Accounts Payable & Receivable Coordinator:
Working knowledge of accounting methods, forms, and techniques; ability to understand accounting records and procedures and apply proper accounting procedures.
Required Education & Experience
High school diploma or equivalent education.
Accounts Payable & Receivable Coordinator:
One year of related accounts payable or accounts receivable experience.
Associate's degree in a related field may substitute for the required experience.
Senior Accounts Payable & Receivable Coordinator:
Two years of related accounts payable or accounts receivable experience.
Associate's degree in a related field may substitute for one year of the required experience.
Bachelor's degree in a related field may substitute for the required experience.
Preferred Education & Experience
Associate's degree in business, accounting, or related field.
Accounts payable or accounts receivable experience in a government setting.
Associate Accounts Payable & Receivable Coordinator:
One year of accounts payable, accounts receivable, or related experience.
Pre-Employment Requirements
Must pass conditional post offer background investigation and drug screen.
Work Conditions
Duties are primarily performed in an office and remote work environment dependent upon Department discretion and business needs.
