Project Accountant

Aston Carter • Saint Louis, MO • 1h ago

Project Accountant

St. Louis, MO

Job Description

The Project Accountant plays a key role in supporting the Accounting Department, Project Management teams, and external partners such as vendors and subcontractors. This individual is responsible for executing daily accounting tasks, ensuring accurate financial records, and maintaining compliance with company standards and industry regulations. The ideal candidate is confident, detail-oriented, highly organized, and comfortable communicating across multiple levels of the business. A strong background in commercial construction accounting is preferred.

Responsibilities

Represent the company professionally with clients, vendors, and trade partners.

Respond promptly to vendor inquiries via phone and email.

Monitor accounting entries for accuracy and timeliness.

Collaborate with Project Managers to prepare monthly billings.

Perform daily AP transactions: classify, compute, post, and verify records.

Reconcile AP aging reports with vendor statements.

Collect, verify, and submit subcontractor lien waivers.

Process payment applications, material invoices, and G&A expenses.

Maintain and reconcile company credit card statements.

Essential Skills

Expertise in construction accounting, understanding job cost reports, AP/AR workflows, lien waivers, billing cycles, and month-end close in a construction environment.

Hands-on experience with construction accounting systems, preferably Vista by Viewpoint.

Proficiency in navigating general ledger and job cost modules.

Effective vendor and subcontractor management skills.

Experience in preparing and reviewing monthly billings, maintaining accurate job costing, and supporting audit/tax schedules.

Capability to coordinate timely and accurate month-end close processes, including reconciliations and reporting.

Ability to work independently with minimal supervision while managing competing deadlines.

Additional Skills & Qualifications

Proficiency in Vista by Viewpoint or similar construction accounting software.

Intermediate proficiency in Excel, Word, and Outlook.

Effective written and verbal communication skills with a customer-service mindset.

Ability to prioritize tasks in a fast-paced environment with multiple deadlines.

Strong analytical skills for resolving discrepancies in AP and job cost reports.

Self-starter with collaboration skills across departments and external parties.

Work Environment

This role is situated in a fast-paced, high-volume construction accounting department, requiring frequent communication with Project Management, vendors, subcontractors, and clients. The position demands strong organizational skills and the ability to shift priorities. It involves a mix of independent work and cross-functional collaboration. The role is on-site during core business hours.

Job Type & Location

This is a Permanent position based out of St. Louis, MO.

Pay and Benefits

The pay range for this position is $70000.00 - $80000.00/yr.

Intelica Benefits Summary (2025-2026) Enrollment: Aug 13-20, effective Sept 1. Must elect coverage. Medical Plans (Anthem): - HDHP + HSA: $4,000 ded / $7,000 OOP max; $0 employee premium; HSA limit $4,300/$8,550. - PPO + HRA: $4,000 ded (you pay $2,000); $6,900 OOP max; $30 PCP; $70 specialist. Mental Health: Free EAP, Talkspace, LiveHealth, 988 hotline. Wellbeing Rewards: Up to $200 for preventive care & digital wellness. Dental (Guardian): Low & High plans; Preventive 100%; High plan ortho included. Vision (EyeMed): $10 exam; $130 frames; $150 contacts. Life & Disability: Voluntary life up to $300k; STD 60% to $1,500/wk; LTD 60% to $6,000/mo. Extras: Pet benefits; GeoBlue international coverage; STL cancer support community. Key Contacts: Claims-Colleen Waldron; Eligibility-Danielle Westfall; Advisor-Koryssa Annis.

Workplace Type

This is a fully onsite position in St. Louis,MO.

Application Deadline

This position is anticipated to close on Jan 24, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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