Administrative Assistant

NANA Regional Corporation • Sierra Vista, AZ • 1d ago

Provides clerical and administrative support to an organization or program, including preparing correspondence and reports, maintaining records, tracking data, scheduling meetings, and logistics. Supports teams by collecting, reviewing, and analyzing data and producing reports, charts, budgets, and presentations using standard office software. Delivers focused administrative support to property management and procurement by tracking government owned property, maintaining procurement documentation, coordinating purchasing activities, and supporting regulatory compliance. Requires strong organization, attention to detail, knowledge of government property and procurement workflows, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities

Provide day-to-day administrative support to the organization, including coordination of routine office activities and special assignments.

Track, update, and maintain records for government owned or agency owned property in support of inventory control and cyclic inventories.

Prepare, process, and monitor purchase requests, purchase orders, and related procurement documentation.

Assist with basic market research, price comparisons, and collection of required procurement support documents.

Maintain organized procurement logs, vendor contact lists, and contract files to support daily operations.

Communicate with vendors regarding quotes, order status, delivery timelines, and invoice follow up as directed.

Organize and maintain electronic and hard copy filing systems to support audits, records retention, and administrative compliance.

Receive, distribute, and track correspondence, requisitions, and approvals, ensuring accurate recordkeeping and timely follow through.

Qualifications

High school diploma or equivalent; associate degree preferred.

2+ years of administrative, procurement, logistics, or government office experience.

Must have a strong proficiency in Microsoft Office Suite (Word, Excel, Outlook) and document management tools. Certification Preferred.

Excellent organizational and time-management skills; ability to manage multiple priorities.

Strong verbal and written communication skills.

Work Environment & Physical Requirements:

Standard office environment with periodic walking to storage or inventory locations up to 200(m) across uneven surfaces.

Occasional lifting of items up to 20 lbs.

Extended periods of computer and desk work.

Job ID

2026-21120

Work Type

On-Site

Company Description

Work Where it Matters

Pinnacle Solutions, an Akima company, is not just another federal contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

At Pinnacle Solutions , the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

For our shareholders, Pinnacle Solutions provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

For our government customers, Pinnacle Solutions delivers comprehensive services for general construction and renovation, as well as civil and marine construction.

As a Pinnacle Solutions employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

We are an equal opportunity employer and comply with all applicable federal, state, and local fair employment practices laws. All applicants will receive consideration for employment, without regard to race, color, religion, creed, national origin, gender or gender-identity, age, marital status, sexual orientation, veteran status, disability, pregnancy or parental status, or any other basis prohibited by law. If you are an individual with a disability, or have known limitations related to pregnancy, childbirth, or related medical conditions, and would like to request a reasonable accommodation for any part of the employment process, please contact us at job-assist@akima.com or 571-353-7053 (information about job applications status is not available at this contact information).

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