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ADMINISTRATIVE ASSISTANT (Level DOE)

Basin Electric Power Cooperative • Bismarck, ND • 10h ago

Job Title:

Posting Start Date:

1/16/26

Job Description:

POSITION PURPOSE

This position is located in Bismarck, North Dakota at our Headquarters location.

The Administrative Assistant plays a key role in supporting the efficiency and effectiveness of the IT department by managing administrative operations, coordinating activities, and serving as a central point of communication. This role requires a solid understanding of administrative best practices and the ability to work independently in a technical environment. The position supports IT leadership, project coordination, vendor interactions, and process improvement, helping the department stay organized, responsive, and aligned with business needs.

ESSENTIAL DUTIES

Ensure Teams are prepared for meetings, send invites and distribution lists, runs the display units of presentations.

Manage the IT Organization Structure for accuracy and confirming with CIO.

Assist the IT Directors with scheduling and organizing meetings, documents and presentation materials.

Greets callers and visitors. Responds to and routes inquiries.

Prepares and distributes standard and customized reports and communications.

Performs data entry such as lists, charts and other documents; maintains organization system of files and archives of relevant records.

Prepares forms, requests, presentations and other materials.

Align calendars and schedule appointments, meetings, travel, and other activities.

May be responsible for mail handling including opening incoming, preparing outgoing and pickup and delivery.

May help coordinate and plan IT events and functions.

May manage expense reporting, invoicing, office supply inventory and other routine processes.

May manage office supply inventory and other support processes.

Perform other duties as assigned.

MINIMUM QUALIFICATIONS

An associate's degree in business or a related field; and 3 years of related administrative experience; or

A high school diploma or equivalent (GED or HSED), and 5 years of related administrative experience.

PHYSICAL AND ENVIRONMENTAL DEMANDS

This position requires the ability to remain in a stationary position and to move about the office building, occasional reaching below and above shoulder level, constant use of keyboard/computer and other office productivity machinery, bending, kneeling, lifting/carrying up to 10 pounds, and pushing/pulling up to 20 pounds. It also requires finger dexterity and hand coordination.

KEY SKILLS

Advanced organization, customer service time management, and communication skills.

Attention to detail and good grammatical skills.

Comfort running MS Teams meetings and connecting to conference room AV.

Strong grammatical and interpersonal skills.

Proficient in Microsoft Word, Excel, Outlook, and Power Point.

Ability to maintain confidentiality.

Basin Electric wants all interested and qualified candidates to apply for employment opportunities. If you are an applicant with a disability who is unable to use our online tools to search and apply for jobs, or who needs other assistance or accommodations, please contact us at 701-223-0441. Please indicate the specifics of the assistance needed or provide your contact information, and a Basin Electric Human Resources representative will contact you. Basin Electric is an Equal Employment Opportunity Employer regarding race, color, religion, sex, sexual orientation, gender identity, national origin, disability, and veterans status.

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