Administrative Aide

West Virginia Employer • Hagerstown, MD • 10h ago

POSITIONS IN HAGERSTOWN. Position Duties: This position ensures that the Office of the Warden is managed to the utmost performance and efficiency by providing very specialized, complex and administrative secretarial services to the Warden and other Administrative officials. This position independently handles and takes care of a considerable amount of issues that comes in to the Wardens office, which allows the Warden to act upon other managerial issues. Acts as Litigation Coordinator for the institution. This position involves a great deal of research/investigation into the allegations that an inmate claims in a Civil Action Lawsuit. This position plays a very critical role in assisting the Attorney Generals Office in the preparation of their Case. This position contacts all the employees involved in the Civil Suit, ensuring that they are Legally Represented. Frequently prepares Affidavits /Declarations for submission in Court by the Attorney General Office. Upon receipt of a Civil Action Case, this position prepares a very detailed packet, with a cover letter to the Principal Counsel of the Office of the Attorney General, explaining step-by-step of the actions taken by this position in order to prepare for the Case. Independently delegates the responsibility to prepare correspondence for the Wardens signature, possibly to persons outside the immediate work unit, and reviews for proper grammar, punctuation and spelling. Takes and transcribes dictation using general business terminology and a limited range of specialized terminology. Experience preparing correspondence and taking meeting minutes on behalf of executive leadership. Experience managing calendars via Google Calendars on behalf of a manager, executive, or director. Demonstrated ability to accurately @type on a keyboard on a personal computer at a minimum of forty words per minute may be required, depending on the specific requirements of the position.

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