Admin Assistant

Robert Half • West New York, NJ • 1h ago

Description We are looking for a detail-oriented Administrative Assistant to join our team in West New York, New Jersey. In this role, you will play a key part in managing administrative tasks, providing benefits administration support, and ensuring smooth day-to-day operations. The ideal candidate thrives in a collaborative environment and possesses strong organizational skills, communication abilities, and a proactive approach to problem-solving.

Responsibilities:

Oversee daily administrative operations, proactively identifying and resolving potential issues.

Manage calendar scheduling and provide comprehensive support for appointments and meetings.

Generate purchase orders and ensure accurate processing.

Prepare and format various documents, including invoices, reports, memos, and customer statements.

Coordinate with external vendors to process orders, monitor progress, ensure payments are completed, and confirm order fulfillment.

Collaborate effectively with the administrative team to provide exceptional support to designated groups.

Maintain confidentiality and demonstrate discretion when handling sensitive information.

Utilize QuickBooks to manage financial tasks efficiently. Requirements - Minimum of 5 years of administrative experience, preferably supporting senior-level management.

Ability to follow instructions and execute tasks with precision.

Strong organizational skills and attention to detail.

Proven ability to handle confidential situations with tact and sound judgment.

Excellent interpersonal, verbal, and written communication skills.

Thrives under pressure and adapts to changing priorities.

Demonstrated proficiency in Microsoft Office applications, including Word, Excel, and Outlook.

Familiarity with QuickBooks and ability to utilize it effectively for financial tasks.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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