Business Office Coordinator I 2026-00053
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Business Office Coordinator I 2026-00053
Salary
$4,701.84 Monthly
Location
Casper, WY
Job Type
Permanent Full-time
Job Number
2026-00053
Department
Department Of Family Services
Division
Social Services Division
Opening Date
01/14/2026
Closing Date
Continuous
FLSA
Determined by Position
Job Classification
BABO08
Description
Benefits
Questions
Description and Functions
Open Until Filled
GENERAL DESCRIPTION:
The Business Office Coordinator I serves in an executive-level administrative role designed to oversee clerical, fiscal, and temporary staff while managing daily office operations. This position is vital for achieving department objectives by ensuring efficient human resources (HR) administration, facility maintenance, and vehicle fleet management.
We believe our employees are our most valuable asset. That's why we offer:
-Competitive Compensation
-Health, Dental, and Vision Insurance
-State Retirement Plan
-Paid vacation, sick leave, and holidays
Human Resource Contact: Michelle Johnson /michelle.johnson@wyo.gov
ESSENTIAL FUNCTIONS: The listed functions are illustrative only and are not intended to describe every function that may be performed in the job level.
Manages the operations of the office: duties may include performing licensing functions, administrative functions, examination, fiscal, human resources, legal, or any combination of the above.
Reviews and recommends approval, disapproval or renewal for various occupational groups.
Evaluate the program to provide recommendations for enhancements.
Researches and analyzes data.
Creates reports.
Recommends project enhancement based on research results.
Research issues using statutes, rules, and regulations.
Provides input on and prepares policy and procedure manuals.
Manages Human Resources and HRM Payroll System.
Assures appropriate and optimum use of the department's resources through knowledge and experience.
Updates and makes changes to specific databases and utilizes the databases for reports, projects, and research assignments.
Provides information and creates reports.
Assists in the planning and implementation of new projects and procedures; reviews new data to help implement new ideas.
Researches, drafts, monitors, and maintains systemic plans and records for programs/projects.
Assists with the preparation of files in litigious situations.
Provides answers or information to public requests.
Act as liaison between boards, their licensees, the general public, and federal, stat,e and local government entities.
Provide direct supervision for six or more positions, including support and fiscal staff. Duties include conducting performance reviews, developing work schedules, assigning tasks, and resolving personnel or customer issues.
Assist HR tasks for a staff of over 70 employees, such as coordinating recruitment, conducting new hire orientations, and providing information on benefits like health insurance, retirement, and payroll deductions.
Oversee the authorization of social service and childcare payments, manage vendor payment processes, and handle burial authorizations.
Act as the office manager, coordinating building maintenance (e.g., HVAC, plumbing, janitorial services) and troubleshooting office equipment like phone systems, printers, and copiers. This also includes updating emergency plans and scheduling fire drills.
Schedule service, repairs, and accident-related maintenance for eight state vehicles, while recording and submitting monthly mileage reports.
Qualifications
PREFERENCES:
Preference may be given to those who have p roficiency in multiple computer programs, office equipment, and knowledge of agency rules, personnel regulations, and fiscal operations.
KNOWLEDGE:
Knowledge of Agency rules and regulations.
Knowledge of working of the state government.
Knowledge of State statutes.
Knowledge of agency mission.
Knowledge of the administrative process.
Knowledge of principles of customer service and process improvement.
MINIMUM QUALIFICATIONS:
Education:
Bachelor's Degree (typically in Business)
Experience:
0-2 years of progressive work experience (typically in Business)
OR
Education & Experience Substitution:
3-5 years of progressive work experience (typically in Business)
Certificates, Licenses, Registrations:
None
Necessary Special Requirements
PHYSICAL WORKING CONDITIONS:
The role involves managing competing priorities in a high-traffic environment with a large volume of incoming calls. The most complex challenge is the multiplicity of duties, requiring the coordinator to switch daily between clerical supervision, HR, fiscal operations, and facility maintenance.
NOTES:
FLSA: non-exempt
All positions within the Department of Family Services will require a background check, including the taking of fingerprints, which will be completed through the Wyoming Department of Criminal Investigation, the Department of Family Services, and the Federal Bureau of Investigation, for every successful applicant.
Supplemental Information
049-Department of Family Services - Social Services Division
Clickhere (https://ai.wyo.gov/divisions/human-resources/consultative-services/compensation/pay-tables-salary-averages) to view the State of Wyoming Classification and Pay Structure.
URL:http://agency.governmentjobs.com/wyoming/default.cfm
The State of Wyoming is an Equal Opportunity Employer and actively supports the ADA and reasonably accommodates qualified applicants with disabilities.
Class Specifications are subject to change, please refer to the A & I HRD Website to ensure that you have the most recent version.
Working for the State of Wyoming means more than a job - it's a stable, rewarding career that lets you make a difference while enjoying a great quality of life.
Employees enjoy:
Comprehensive health coverage- medical, dental, and vision plans for you and your family
Voluntary Benefits- including life insurance for you and family members, ambulance, pet insurance, short/long-term disability, flex spending and health savings accounts
Multiple retirement options- including the Wyoming Retirement System and a 457B account, helping you plan for long-term financial security
Generous paid leave and flexible schedules- vacation, sick leave, paid FMLA and 11 paid holidays each year
Public Service Loan Forgiveness eligibility- for those with qualifying student loans
Training and professional development- to support your career growth and advancement
Employee Assistance Program - Includes paid short-term counseling, legal, financial and work-life benefits and select employee discounts
Wellness Program - Earn paid time off and incentives by focusing on your personal health
Know your full value.
Your paycheck is only part of the picture. The State of Wyoming offers a Total Compensation Calculator that shows the full value of your salary plus benefits, so you can clearly see what your complete compensation package looks like.
Explore your total compensation:https://compensationcalculator.wyo.gov/
WORKING FOR THE GREATEST STATE IN THE NATION - Wyoming offers a lifestyle you can't find anywhere else - wide-open spaces, clean air, friendly communities, year-round recreation, andno state income tax.
Click here for detailed information (https://ai.wyo.gov/for-job-seekers/benefit-information) or you can watch this short video to learn about our benefit package! (https://youtu.be/DxeKSDMAjcw?si=90XLWN-kJ1Y0EGfL) .
