What You Will Do
The Plutonium Supply and Disposition (PSD) Division is looking for a motivated, customer-focused, professional, efficient, reliable, organized, and experienced administrative assistant to support the Material Recycle and Recovery Group (PSD-4), and the division office as needed. This position will report to the PSD Division Staff Operations Manager. The selected candidate will be required to uphold high standards of administrative professionalism, and attention to detail and accuracy. You must be an excellent problem solver, have a customer-focused approach and work cooperatively with the staff in a dynamic and diverse office environment. Being a member of the division administrative team requires close cooperation with peers and leadership across the division, and assuming responsibility and accountability for deadlines and commitments.
Responsibilities include but not limited to:
Safety and security are a primary responsibility for all Laboratory employees. Assures safety and security compliance, maintains required safety and security training, and makes safety and security an integral part of every task, including taking the necessary steps to stop work if continuing the job is unsafe or compromises security.
Performs a wide range of administrative and office-related functions and activities requiring judgment in resolving issues of moderate complexity or in making recommendations.
Generates a variety of internal and external correspondence, reports, and forms, with limited supervision and general instruction.
Reviews, prioritizes, tracks, and distributes incoming and outgoing messages and actions, including electronic and hardcopy mail utilizing established or self-developed databases and/or systems.
Maintains electronic and hard copy files in established systems.
Coordinates calendars and schedules.
Coordinates logistics, scheduling, and announcement of meetings.
Coordinates domestic and foreign travel arrangements and reimbursements.
Act as a timekeeper for one or more organizations. May enter time and effort reporting for assigned employees.
May mentor and train other administrative personnel.
May handle sensitive information and/or classified matter.
May serve as an escort to visitors and uncleared and/or L-cleared personnel.
May serve as the designated procurement representative and maintain related records and documents.
May serve as the key/core custodian.
May serve as point of contact and as a resource for internal offices and external agencies.
Acts as a resource to staff for established processes, procedures, and guidelines.
May provide input regarding organization-specific administrative practices and procedures.
Understands and adheres to all Laboratory and industry regulatory guidance and governance specific to administrative policies and procedures.
Ensures all results, materials, processes, and final products meet quality specifications and are completed according to established requirements.
Fosters a mutually respectful and inclusive work environment that is free from discrimination and harassment
What You Need
Minimum Job Requirements:
Administrative Support:
Demonstrated proficiency providing administrative support in a complex and busy office environment with proven success of adaptability, flexibility, cooperation, and willingness to provide support wherever needed.
Excellent oral, written, and verbal interpersonal skills.
Proven experience organizing, prioritizing, and following through to completion on multiple tasks, under strict deadlines and changing priorities.
Demonstrated experience managing electronic calendars and coordinating meetings.
Business Systems:
Computer proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook), (Sharepoint, MS Teams, Adobe Acrobat etc.) and demonstrated ability to learn Lab business systems (Oracle, Ariba, Concur, etc.).
Ability to independently interpret data and information to produce professional Word documents, Excel spreadsheets, and PowerPoint presentations as needed.
Organization and Time Management:
Demonstrated ability to organize, prioritize, and follow-through to completion on multiple tasks, often under strict deadlines, with frequent interruptions, and changing priorities in a dynamic and fluid working environment.
An excellent record of integrity, dependability, availability, attendance, and punctuality is essential.
Experience making decisions and resolving problems both independently and as a team member, using judgment, creativity, flexibility, and initiative to determine the approach or action to take in non-routine situations.
Communications:
The ability to interface effectively with people throughout the organization hierarchy and partnership with internal support organizations.
Demonstrated ability to generate a variety of internal and external correspondence, reports, and forms, with limited supervision and general instruction.
Demonstrated ability to foster a cohesive team environment and share, teach, and learn from other team members is also required.
Education/Experience: Position requires a High School Diploma and 3 years related experience; or an equivalent combination of education and experience directly related to the occupation.
Desired Qualifications:
The desire to learn, grow, and take on increasing responsibility.
Active Q clearance is desired.
Work Location: The work location for this position is on site and located in Los Alamos, NM. All work locations are at the discretion of management.
Position commitment: The position commitment for this position is 1 year. Regular appointment employees are required to serve a period of continuous service in their current position to be eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the time required, they may only apply for Laboratory jobs with the documented approval of their Division Leader.
Note to Applicants:
For full consideration, submit a comprehensive resume reflective of your relevant experience to the job requirements and desired skills stated above.
Evaluation of applications will commence immediately.
While the posted salary range for this position is broad ($48,500-$75,000) , it is highly unusual for selected applicants to be hired at the top end of the range and more common for the selected candidates to grown into the full salary band over time.
Due to federal restrictions contained in the current National Defense Authorization Act, citizens of the People's Republic of China, the Islamic Republic of Iran, the Democratic People's Republic of North Korea, and the Russian Federation, who are not Lawful Permanent Residents ("green card" holders) are prohibited from accessing facilities that support the mission, functions, and operations of national security laboratories and nuclear weapons production facilities, which includes Los Alamos National Laboratory.
Where You Will Work
Located in beautiful northern New Mexico, Los Alamos National Laboratory (LANL) is a multidisciplinary research institution engaged in strategic science on behalf of national security. Our generous benefits package includes:
§ PPO or High Deductible medical insurance with the same large nationwide network
§ Dental and vision insurance
§ Free basic life and disability insurance
§ Paid childbirth and parental leave
§ Award-winning 401(k) (6% matching plus 3.5% annually)
§ Learning opportunities and tuition assistance
§ Flexible schedules and time off (PTO and holidays)
§ Onsite gyms and wellness programs
§ Extensive relocation packages (outside a 50 mile radius)
Additional Details
Directive 206.2 - Employment with Triad requires a favorable decision by NNSA indicating employee is suitable under NNSA Supplemental Directive 206.2. Please note that this requirement applies only to citizens of the United States. Foreign nationals are subject to a similar requirement under DOE Order 142.3A.
Clearance: Q (Position will be cleared to this level). Selected applicants will be subject to a background investigation conducted by or on behalf of the Federal Government, and must meet eligibility requirements* for access to classified matter. This position requires a Q clearance. and obtaining such clearance requires US Citizenship except in extremely rare circumstances. Dependent upon the position, additional authorization to access classified information may be required, which may or may not be available to dual citizens. Receipt of a Q clearance and additional access authorization ultimately is a decision of the Federal Government and not of Triad.
*Eligibility requirements: To obtain a clearance, an individual must be at least 18 years of age; U.S. citizenship is required except in very limited circumstances. See DOE Order 472.2 for additional information.
New-Employment Drug Test: The Laboratory requires successful applicants to complete a new-employment drug test and maintains a substance abuse policy that includes random drug testing. Although New Mexico and other states have legalized the use of marijuana, use and possession of marijuana remain illegal under federal law. A positive drug test for marijuana will result in termination of employment, even if the use was pre-offer.
Regular position: Term status Laboratory employees applying for regular-status positions are converted to regular status.
Internal Applicants: Regular appointment employees who have served the required period of continuous service in their current position are eligible to apply for posted jobs throughout the Laboratory. If an employee has not served the required period of continuous service, they may only apply for Laboratory jobs with the documented approval of their Division Leader. Please refer to Policy Policy P701 for applicant eligibility requirements.
Equal Opportunity: Los Alamos National Laboratory is an equal opportunity employer. All employment practices are based on qualification and merit, without regard to protected categories such as race, color, national origin, ancestry, religion, age, sex, gender identity, sexual orientation, marital status or spousal affiliation, physical or mental disability, medical conditions, pregnancy, status as a protected veteran, genetic information, or citizenship within the limits imposed by federal, state, and local laws and regulations. The Laboratory is also committed to making our workplace accessible to individuals with disabilities and will provide reasonable accommodations, upon request, for individuals to participate in the application and hiring process. To request such an accommodation, please send an email to applyhelp@lanl.gov or call (505)-664-6947 opt. 3.
