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Administrative Assistant III - Ophthalmology

UCLA Health • Pasadena, CA • 7h ago

Description

The Administrative

Assistant III will support the physicians in the Doheny Eye Center, UCLA Health

and will be responsible for understanding the academic mission and assist with academic

administrative duties (e.g. provide professional and administrative support

services to faculty member(s), fellows and residents.) The position will maintain the Academic

Calendar and monitor deadlines for courses, manuscripts, grants, and other

applications. Duties also include maintaining physicians, fellows and residents'

academic calendars and monitoring for conflicts with the clinic. They will also provide administrative support

in planning meetings and workshops. Additional

duties include but are not limited to maintaining curriculum vitae's and assist

the Department of Ophthalmology Academic Personnel Office with academic

promotion files for Doheny Eye Center faculty, coordinating travel arrangements

for faculty and fellows, and preparing and submit travel reimbursements.

Salary Range:

$30.36 - $43.49 Hourly

Qualifications

Required:

Minimum 3 years of administrative experience

Demonstrated skill in effectively providing clinical and administrative services in an academic out-patient setting.

Ability to work independently, set goals and objectives, and prioritizes work activities.

Expertise in speaking clearly and distinctly, using appropriate vocabulary and grammar, to resolve conflicts, obtain and convey information to individuals, both in person and over the phone.

Demonstrated writing skills to compose logical, comprehensive and grammatically correct documents.

Expertise in communicating with patients and their families with diplomacy and sensitivity in confidential situations.

Preferred:

Knowledge of principles of ambulatory care administration.

Detailed knowledge of the structure of the UCLA system. Knowledge of the UCLA Medical Center organizational structure.

Skill in use of local area networks, personal computers, printers, and software for word processing, spreadsheet, and EMR.

Bachelor's Degree or Combined experience/education as substitute for minimum education

UCLA Health welcomes all individuals, without regard to race, sex, sexual orientation, gender identity, religion, national origin or disabilities, and we proudly look to each person's unique achievements and experiences to further set us apart.

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