Administrative Assistant

Arc of Chester County • West Chester, PA • 1h ago

Administrative Assistant - Agency With Choice Full time with benefits!

Non-Exempt

Available Immediately

Are you a friendly person with a good work ethic? Do you love interacting with people of all ages? Then you would enjoy working in our Adminstrative Assistant position here at The Arc of Chester County! We have been providing services to individuals with disabilities and their families for over 70 years, from birth to adulthood. Come join our team!

POSITION DESCRIPTION:

The Agency Witth Choice (AWC) Administrative Assistant provides administrative support to the Agency With Choice (AWC) program within The Arc of Chester County. This includes, but is not limited to, receptionist and clerical duties, maintaining department filing systems, developing and maintaining tracking spreadsheets, updating documents, assisting with the production and distribution of utilization reports and transportation services and monitoring changes in service authorizations. This position also serves as the backup to The Arc traditional Administrative Assistant, as needed.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Collaborate and/or implement the Arc of Chester County's 5-year Strategic Plan goals.

Complete all yearly requirements around training and compliance.

Perform receptionist and clerical duties such as answering phones, emails, filing, copying, scanning, preparing correspondence/letters, mailings, sending and receiving faxes, etc.

Follow the agency's filing document development, retention, and destruction policies and procedures.

Revise programmatic documents and forms at the direction of management and

ensure that current versions of documents are available in electronic and/or paper format

Maintain and update various tracking spreadsheets and/or databases within AWC, including but not limited to the department participant list, participant demographics, annual forms, AWC staff training information, and transportation trackers.

Compile, organize, and distribute SSP mileage for PCs and payroll.

Distribute bi-monthly utilization reports to AWC staff and Managing Employers.

Notify the department management team of any areas of concern in a timely manner.

Provide administrative assistance for other departments within The Arc, when needed.

Participate in departmental, agency, and other meetings as needed and required.

Participate in Arc sponsored events.

Other duties as assigned.

EDUCATION AND/OR EXPERIENCE

High school diploma or General Education Degree (GED).

2+ years of administration and receptionist/clerical experience.

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