Administrative Assistant

Aston Carter • Ridgeville, SC • 1d ago

Job Title: Administrative AssistantJob Description

We are seeking a highly organized and proactive Administrative Assistant to support a wide range of office activities and administrative duties. In this role, you will be responsible for maintaining office organization, assisting with document preparation, and tracking project-related information. You will also provide front desk reception tasks and coordinate appointments, meetings, and events. This is a great opportunity to work in a dynamic environment and contribute to the smooth operation of our office.

Responsibilities

Establish and maintain office organization, assist with document preparation, filing, and tracking metrics.

Provide front desk reception tasks including greeting guests, monitoring the visitor log, and issuing visitor badges.

Schedule and coordinate appointments, meetings, and events, maintaining conference room organization and supplies.

Prepare, sort, copy, fax, and distribute company correspondence, ensuring confidentiality and urgency.

Manage incoming and outgoing mail and packages, including arranging couriers and maintaining employee mail folders.

Track interview information, process paperwork for new hires, and maintain confidential company records.

Prepare purchase order reports and coordinate purchase order requests, order printer supplies, and track copier usage.

Create and distribute general company announcements and coordinate employee events.

Maintain professional and technical knowledge by networking and communicating with various stakeholders.

Record employee absences and vacations, process employee expense reports, and manage petty cash as needed.

Utilize LEAN concepts for continuous improvement and ensure safety and health standards are met.

Promote company mission, vision, and values through ethical business practices and high-quality service.

Essential Skills

High School diploma or equivalent; Associate degree preferred.

Minimum 2-3 years of administrative support experience, preferably in manufacturing or construction.

Experience handling onboarding processes.

Bilingual in Spanish and English.

Proficiency in Microsoft Office and familiarity with HRIS and applicant tracking systems.

Experience managing confidential information with integrity.

Strong collaboration, organizational, and relationship-building skills.

Ability to manage workflow and meet deadlines in a fast-paced environment.

Excellent written, listening, interpersonal, and verbal communication skills.

Strong problem-solving, detail orientation, and customer service skills.

Additional Skills & Qualifications

Experience with process orientation is preferred.

Work Environment

This role operates in a professional office environment and requires full on-site presence. The standard work schedule is Monday through Friday from 6:30 am to 3:30 pm. You will work alongside 14-15 associates daily and utilize standard office equipment such as computers, tablets, and smartphones.

Job Type & Location

This is a Contract position based out of Ridgeville, SC.

Pay and Benefits

The pay range for this position is $23.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Ridgeville,SC.

Application Deadline

This position is anticipated to close on Jan 27, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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