Administrative Assistant III
Location:
Sacramento, CA, US, 95834
Requisition ID: 18721
Brightstar is an innovative, forward-thinking global leader in lottery that builds on our renowned expertise in delivering secure technology and producing reliable, comprehensive solutions for our customers. As a premier pure play global lottery company, our best-in-class lottery operations, retail and digital solutions, and award-winning lottery games enable our customers to achieve their goals, fulfill player needs and distribute meaningful benefits to communities. Brightstar has a well-established local presence and is a trusted partner to governments and regulators around the world, creating value by adhering to the highest standards of service, integrity, and responsibility. Brightstar has approximately 6,000 employees. For more information, please visit www.brightstarlottery.com .Global Leader in Lottery Solutions | Brightstar LotteryDiscover Brightstar Lottery, the global leader in lottery innovation. Safe, secure, and engaging solutions that benefit communities and meet player needs.
Overview
This role is onsite (remote Fridays after training period) in Sacramento. Candidate must live in or near Sacramento.
Brightstar is seeking a highly organized and proactive Admin Assistant III to provide comprehensive administrative support at our Sacramento site. This role is primarily onsite, with the opportunity to work remotely on Fridays following the completion of the training period.
The ideal candidate is a strong problem-solver with exceptional attention to detail, excellent communication skills, and experience thriving in a fast-paced office environment. This role requires the ability to manage competing priorities, coordinate complex schedules, and meet changing deadlines while supporting senior leaders and cross-functional teams.
Responsibilities
Process daily, weekly, and monthly customer invoicing with a high level of accuracy and timely turnaround.
Perform data entry across multiple Excel spreadsheets and SAP systems.
Scan, copy, and manage sensitive and confidential documentation.
Manage Office PCard expenses, including monthly reconciliation and ensuring compliance with purchasing policies.
Oversee the Purchase Order (PO) process, working directly with vendors to establish POs, provide invoice payment details, and ensure accurate billing.
Request vendor quotes as needed.
Develop and maintain expert-level knowledge of MediusFlow to properly code and route invoices for approval.
Coordinate and schedule travel, meetings, and appointments across multiple time zones.
Manage complex calendars using sound judgment to optimize cadence and meeting effectiveness.
Prepare meeting agendas, presentations, and logistics; support recurring staff meetings and annual staff events.
Draft written communications, reports, and other materials as required.
Support office management activities, including ordering supplies, catering, petty cash management, visitor badge access, staff lunches, and license renewals.
Provide administrative support to Human Resources, including onboarding, offboarding, and HR-related correspondence.
Build a strong understanding of business priorities to provide effective support to the General Manager and leadership team.
Serve as a liaison and proactive problem-solver across teams.
Support Field Services with Purchase Order creation and order-related information.
Participate in projects addressing departmental or organizational initiatives.
Perform additional duties as assigned.
Qualifications
Advanced proficiency in Microsoft Office (Outlook, Word, PowerPoint, Excel).
Prior experience in an office-based administrative support role.
Highly organized, detail-oriented self-starter with strong follow-through.
Demonstrated ability to manage multiple projects simultaneously in a dynamic environment.
Excellent written and verbal communication skills.
Strong interpersonal skills with the ability to work effectively across all levels of the organization.
Positive, proactive mindset with a strong sense of urgency and accountability.
Ability to exercise independent judgment with minimal supervision.
Proven ability to anticipate issues and take initiative to resolve them.
Success Profile
Leading Complexity
Leading People
Leading the Business
Leading Self
At Brightstar, we consider a wide range of factors in determining compensation, including background, skills, experience, and work location. These factors can cause your compensation to vary. The estimated starting compensation range for this role is $21.15 - $40.93/hr. The actual pay offered may be higher or lower. The Company complies with all local pay requirements and collective bargaining agreements, where applicable.
Base pay is one part of our Total Rewards program. Non-exempt roles are eligible for irregular discretionary bonuses. In addition, we offer employees a 401(k) Savings Plan with Company contributions, health, dental, and vision insurance, life, accident, and disability insurance, tuition reimbursement, paid time off, wellness programs, and identity theft insurance. Note: programs are subject to eligibility requirements.
All Brightstar employees have a role in information security. Annual training will be assigned and required as appropriate.
IGT is committed to sustaining a workforce that reflects the diversity of the global customers and communities we serve, and to creating a fair and inclusive culture that enables all our employees to feel valued, respected and engaged. IGT is an equal opportunity employer. We provide equal opportunities without regard to race, color, religion, gender, sexual orientation, gender identity, gender expression, pregnancy, marital status, national origin, citizenship, covered veteran status, ancestry, age, physical or mental disability, medical condition, genetic information, or any other legally protected status in accordance with applicable local, state, federal laws or other laws. We thank all applicants for applying; however, only those selected to interview will be contacted.
