Administrative Assistant I

City of Brockton • Brockton, MA • 1h ago

Job Description: SALARY: \$40,286.00 - \$53,813.00 - Annually
Commensurate with experience. Step Salary System to be awarded annually
on the anniversary date of hire and would typically start at Step 1.
Please note the salary range indicated is firm. Bargaining Unit: BCHASA
REPORTS TO: Works under the direct supervision of the Administrative
Assistant II, DPW Commissioner, Director of Operations or their designee
following department rules, regulations and policies to complete
assigned tasks according to a prescribed time schedule. The essential
functions or duties listed below are illustrations of the various @types
of work performed. The omission of specific statements of duties does
not exclude them from the position if the work is similar, related, or a
logical assignment to the position. Performs highly responsible and
complex clerical duties requiring decision making ability and complete
knowledge of the functions of the Department of Public Works Operations
Division Highway Section Provides customer service to walk-ins or
answering the department\'s telephone Maintains personnel records
Process department\'s payroll, accounts payable and responds to customer
complaints Answer the department\'s emails and filing papers Reviews and
organizes annual contracts and tracks progress Prepares annual snow
letters to all snow contractors Prepares personnel service costs for all
snow events and when requested Prepares FEMA paperwork as well as the
annual fiscal year-end closeout for highway and maintenance sections
Prepares and processes Refuse Section\'s payroll Performs other similar
or related duties as required; as situation dictates or as assigned by
the DPW Commissioner, Director of Operations or his/her designee.
Requirements: QUALIFICATIONS REQUIRED AT HIRE: High school diploma or an
equivalent apprentice level of trade knowledge; one to three (1-3) years
of office experience or an equivalent combination of education, training
and experience which provides the required knowledge, skills and
abilities to perform the essential functions of the job. KNOWLEDGE,
SKILLS, AND ABILITIES: Knowledge: Common policies, practices and
procedures of the department and office operations Laws and regulations
pertinent to the position\'s functions Knowledge of office software
(word processing and spread sheet applications) and payroll software in
support of department operations Working knowledge of modern clerical
procedures utilized in the maintenance and review of financial accounts
and records Working knowledge of office terminology, procedures and
equipment Working knowledge of business arithmetic. Ability: Ability to
interact effectively and appropriately with the public and other
personnel Perform multiple tasks and maintain confidential information
Ability to understand and follow oral and written instructions Ability
to make arithmetical computations rapidly and accurately Ability to
write legibly Ability to perform keyboarding accurately at an acceptable
rate of speed Ability to get along well with others. Skills: Proficient
skill in operation of skill in the accurate operation of a computer
terminal with alpha-numeric keyboard and other office equipment and the
application of office software including word processing, spread sheet
and data base management applications Proficient business mathematical
skills, recordkeeping, keyboarding and customer service skills
Proficient written and oral communication skills. Partial description,
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