Administrative Specialist III

Kaiser Permanente • Baldwin Park, CA • 18h ago

Job Summary:

This position is under review and must follow the guidelines in accordance with the respective collective bargaining agreements and/or NLRB definition of a confidential employee. This position must be reviewed in partnership with HR Consulting prior to posting. Provides advanced administrative support associated with office operations. Usually deals with complex and confidential departmental information. Receives no instruction on routine work, general instructions on new projects.

Essential Responsibilities:

Completes special projects/adhoc reports, including designing graphic presentations, as delegated by management.

Orchestrates and organizes project meetings, schedules and materials such as agendas, timelines, reports and presentations.

Takes minutes.

May perform desktop publishing.

Uses a variety of software to compose letters/prepares reports for executive/manager review.

Maintains confidential department files and records.

Maintains manager/executives calendar; arranges meetings, conferences and travel itineraries.

Screens telephone calls/visitors, refers to appropriate staff member.

Interprets policies and procedures in response to inquiries.

May provide information to top level management, Board Members. Etc.

Reviews/screens manager/executives mail, researches issues and provides recommendations.

May provide training/direction to other non-exempt personnel.

CLAUSE: Various positions are under review with a joint Management/Union review committee for appropriate Union/Non-Union status and this position may be considered a union position or may be converted to a union position at some time in the future. Should this position be determined to be union it will be returned to the bargaining unit in accordance with the Collective Bargaining Agreement.

Basic Qualifications:

Experience

Minimum three (3) years of secretarial/administrative or comparable experience.

Education

High School Diploma or General Education Development (GED) required.

License, Certification, Registration

N/A

Additional Requirements:

Advanced writing, reading and arithmetic skills required.

Ability to respond to top level management inquiries and assemble highly confidential/sensitive information.

Strong customer service skills required to communicate effectively with all levels of management internal/external. Initiative and analytical ability to research and prepare reports.

Proficient with software used by the department (i.e.: KP Payroll System, MS Word, Excel).

Proficiency in MS Word & MS Excel must be demonstrated through testing.

Word processing speed: 40 wpm required.

Must be able to work in a Labor/Management Partnership environment.

Preferred Qualifications:

Business school/college level courses highly preferred.

COMPANY: KAISER

TITLE: Administrative Specialist III

LOCATION: Baldwin Park, California

REQNUMBER: 1402109

External hires must pass a background check/drug screen. Qualified applicants with arrest and/or conviction records will be considered for employment in a manner consistent with Federal, state and local laws, including but not limited to the San Francisco Fair Chance Ordinance. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, protected veteran, or disability status.

Similar Jobs

Manager, Factory Engineering

Primo Brands • Ontario, CA • 1h ago

Management & Administrative

Overview Primo Brands is a leading branded beverage company in North America with a focus on healthy hydration. We are proud to offer an extensive and iconic portfolio of highly recognizable, sustainably sourced, and con...

1h ago

Go to Apply

Associate Service Leader Onsite Relationship Management 93172

New York Life Insurance Company • Los Angeles, CA • 18h ago

Management & Administrative

Location Designation: [[cust_rolelocationdesignation]] New York Life has 113 General Offices throughout the country. The General Office is the company's first point of service for our agents and policyholders. This posit...

18h ago

Go to Apply

Security Officer Building Access Control

Allied Universal • Orange, CA • 22h ago

Management & Administrative

Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative...

22h ago

Go to Apply

Recruiter Trainee

Maxim Healthcare • Los Angeles, CA • 23h ago

Management & Administrative

Jumpstart Your Career in Healthcare Recruitment! Entry-Level Recruiter Role | Paid Training, Mentorship & Growth Opportunities Salary: $73,020 per year ($50,000 base + $9,500 COLA) + weekly commission (after training...

23h ago

Go to Apply

Strategic Account Manager

L'Oreal USA • Fullerton, CA • 1d ago

Management & Administrative

Home ( https://careers.loreal.com/en\US/content/Home ) / Job Search ( https://careers.loreal.com/en\US/jobs/SearchJobs ) / 229832 Strategic Account Manager Fullerton, CA, California Apply now ( https://careers.loreal.com...

1d ago

Go to Apply

Administrative Coordinator II

Kaiser Permanente • Downey, CA • 1d ago

Management & Administrative

Job Summary: Helps facilitate information maintenance and distribution by learning and drafting routine and standard presentations, correspondence, and reports. Organizes workflow by following detailed instructions in th...

1d ago

Go to Apply

Administrative Bachelor's Intern

Kaiser Permanente • Anaheim, CA • 1d ago

Management & Administrative

2026 Summer Intern Location: This internship role is scheduled to be in person. Please be prepared and available to work in person at the following address: 1011 S East Street, Anaheim, CA 92805. Department Details: Our...

1d ago

Go to Apply

Specialty Wealth Asset Officer Senior

City National Bank • Los Angeles, CA • 1d ago

Management & Administrative

SPECIALTY WEALTH ASSET OFFICER SENIOR WHAT IS THE OPPORTUNITY? Provides investment/asset management services for Specialty Wealth Assets (real estate, closely held entities with real estate as an underlying asset, Minera...

1d ago

Go to Apply

Wine Consultant

PRP Wine International, Inc. • Anaheim, CA • 1d ago

Management & Administrative

Job Summary: Join our seasoned, dynamic and fun team of Wine Consultants in the Orange County and Los Angeles area! PRP Wine International shares our high-quality wine from all over the world with private clients at in h...

1d ago

Go to Apply

Digital Account Manager

Entravision • Burbank, CA • 1d ago

Management & Administrative

Digital Account Manager Location: Burbank, CA Annual Salary Range: 75.000 - 88.000 USD Interested in working in the digital sales arm of a large media and digital company? Entravision offers our clients digital agency se...

1d ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.