Safety Administrative Assistant

Harder Mechanical Contractors • Nevada, Nevada • 22h ago

Harder Mechanical is one of the nation's largest mechanical contractors with an outstanding reputation for working safely, meeting tough schedules, and delivering quality projects. Based in Portland Oregon, we work primarily in the 11-western states with regional offices in Reno, NV; Phoenix, AZ; Richmond, CA; and Salt Lake City, UT.

As a Safety Administrative Assistant, you will be helping the on-site safety team with administrative tasks at a rural lithium mine in Nevada. You will be responsible for supporting the safety team in all administrative and document control support. Successful candidates will demonstrate a high attention to detail, strong time management skills, and experience working in dynamic team environments. Work schedule and hours: 60-60-50 -- two consecutive weeks of 60 hours each, followed by one week of 50 hours, schedule repeats. This position is not eligible for remote work.

Successful projects do not complete themselves. Our team of curious and passionate people build on Harder's reputation every day through their actions. We offer professional development opportunities, industry-leading benefits, and the chance to work on projects that will change the built environment forever. Find out more at www.harder.com.

What you'll be doing:

You will provide administrative support to our Arizona safety team. You will be responsible for data entry, maintaining filing systems, training coordination, safety team onboarding, and maintaining records.

Safety Admins at Harder perform the following daily tasks:

Supports the safety team on-site with data entry

Coordinate with other administrative team members to ensure a smooth onboarding experience for new hires

Coordinate safety training calendar, instructors, attendees and other logistics

Assist with the uploading, printing, and electronic filing of construction drawings or other documents related to jobsites and safety

Coordinate safety supply orders for all jobsites

Schedules and coordinates meetings, appointments and maintains calendars

Prepares and distributes daily/weekly communications including reports, invoices, transmittals, and various other documents

Communicate clearly and effectively with internal and external stakeholders and corporate headquarter personnel

Maintains filing systems (electronic and physical) with a focus on document control

Supports the team with material purchases and PO tracking

Help manage the safety app or other documentation in Prime

Reports to the Corporate Safety Director, or as designated

Other duties as assigned

What you will need to be successful in this role:

Computer skills, proficient with MS Office Word and Excel, including an eagerness to learn software which is proprietary to Harder

Strong organizational skills

Excellent verbal and written communication skills, able to communicate clearly and well to internal and external business partners

Ability to effectively interact with the construction industry personnel and home office staff members

Experience organizing, maintaining, and logging documents

Ability to maintain confidentiality

Experience reading construction drawings a plus, but not required

Previous successful experience in a construction office environment

Team mentality

Education/Experience

2-3 years in an administrative role

Experience in a construction environment or similar industrial setting

Previous experience working in safety is a plus, but not required

High school diploma required

Benefits

Competitive salary

Comprehensive medical, dental, and vision benefits - 100% of employee premiums are paid by the company

Generous retirement package includes: 10% retirement contribution made by the company and a company match up to 2% of your annual salary

Profit sharing

Discretionary annual bonus

Paid vacation and holidays

Harder University training and development, as well as other paid professional development opportunities

Team environment that promotes individual growth

HMC reserves the right to perform a drug screening and background check, as may be required, and this offer may be contingent on passing a drug screening and background check.

This position is salaried. No recruiters. No phone calls, please.

About Harder

Harder Mechanical Contractors is an equal opportunity employer. All qualified applicants will receive consideration without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability, genetic information, veteran status, or any other characteristic protected by federal, state or local nondiscrimination laws. Our hiring policy reflects and affirms Harder's commitment to the principles of fair employment. Harder does not discriminate regarding the terms and conditions of employment based on any characteristic protected by federal, state or local nondiscrimination laws.

It is Harder's policy to maintain a drug and alcohol-free work environment. Employment offers are conditional upon successfully passing a drug and alcohol test, background checks, reference checks, and as required by law, regardless of citizenship or national origin, documented proof of authorization to work in the United States.

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