ADMINISTRATIVE COORDINATOR 3
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ADMINISTRATIVE COORDINATOR 3
Salary
$2,387.00 - $4,089.00 Monthly
Location
Thibodaux, LA
Job Type
Classified
Job Number
403FO4-216190-GOL
Department
Office of Juvenile Justice
Opening Date
01/08/2026
Closing Date
1/21/2026 11:59 PM Central
Description
Benefits
Questions
About this Job
Office of Juvenile Justice
Thibodaux Regional Office
1077 LA-3185, Thibodaux, LA 70301
https://ojj.la.gov/location/thibodaux-region
The Louisiana Office of Juvenile Justice (OJJ) is committed to protecting the public by providing safe and effective individualized services to youth, who will become productive, law-abiding citizens. We are seeking a highly organized and detail-oriented Administrative Coordinator 3 to provide advanced administrative support within a dynamic and mission-driven environment. This position plays a vital role in ensuring the smooth operation of office functions, supporting leadership, and maintaining accurate records that contribute to the agency's commitment to youth rehabilitation and public safety.
AN IDEAL CANDIDATE WILL POSSESS THE FOLLOWING CORE COMPETENCIES:
Accepting Direction:The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively:The ability to relay information correctly and appropriately to connect people and ideas.
Demonstrating Accountability:The ability to accept ownership for your actions, behaviors, performance, and decisions.
Managing Projects:The ability to initiate, plan, execute, manage, and close-out all project goals within the established timeline.
Acting Decisively:The ability to make decisions quickly and effectively.
Acting with Ethics and Integrity:The ability to be consistent, honest, and a trustworthy steward of State resources.
Demonstrating Self-Awareness: The ability to manage your personality, behavior, skills, and emotions.
Displaying Professionalism:The ability to recognize how your actions impact the perceptions of both you and your organization.
Managing Time:The ability to control your time to increase effectiveness, efficiency, or productivity.
Thinking Critically: The ability to generate ideas, manipulate ideas, and make unconventional connections to develop original approaches.
Minimum Qualifications
MINIMUM QUALIFICATIONS:
Two years of experience or training in clerical work.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060)
Job Duties and Other Information
Job Duties:
The Administrative Coordinator 3 provides essential clerical and administrative support to the Regional Office, requiring independent judgment and discretion.
Key responsibilities include:
Clerical & Office Support
Answer multi-line phones, schedule client appointments, and manage incoming/outgoing mail.
Serve as liaison between the office, other agency departments, contracted providers, and community partners.
Prepare requisitions, maintain supply inventory, and coordinate purchasing needs.
Program & Client Support
Compile and submit client referral packets; transfer case records between regional offices.
Schedule psychological evaluations, track completion, and process payments.
Enter and maintain client service data in logs and databases.
Financial & Payroll Duties
Reconcile monthly invoices from contracted providers and track service usage.
Coordinate payroll input, attendance records, leave usage, FMLA, and overtime for regional staff.
Administrative Assistance
Support managers with scheduling, travel arrangements, and administrative tasks.
Oversee closed case file maintenance and annual purging per agency policy.
Compile specialized reports and ensure compliance with departmental standards.
Additional Duties
Assist with property control, purchasing, and safety functions.
Handle staff travel procedures and monthly travel reporting.
Perform other duties as assigned by the District Manager/Juvenile or Administrative Coordinator 4.
Position-Specific Details:
Work Location: This vacancy is located at the Thibodaux Regional Office in Thibodaux, Louisiana.
Appointment Type: Full-time, Probational
The Office of Juvenile Justice will receive a list of eligible applicants ONLY from the people who respond to this posting.
Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.
The incumbent of this position must not have been convicted or pled nolo contendere to a crime listed inR.S. 15:587.1 (c) (https://legis.la.gov/Legis/Law.aspx?p=y&d=79264) .
How To Apply:
No Civil Service test score is required in order to be considered for this vacancy.
To apply for this vacancy, click on the "Apply" link above and complete an electronic application, which can be used for this vacancy as well as future job opportunities. Applicants are responsible for checking the status of their application to determine where they are in the recruitment process. Further status message information is located under the Information section of the Current Job Opportunities page.
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumes will not beaccepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
For further information about this vacancy, contact:
Garilyn London
OJJ/ Human Resources
Garilyn.London@la.gov
In the supplemental questions section, applicants must authorize the HR Office of Juvenile Justice to contact prior employers to check references under the Prison Rape Elimination Act (PREA) to be considered for employment.
The Office of Juvenile Justice is a State as a Model Employer (SAME) agency that supports improved employment opportunities for individuals with disabilities.
If you are contacted for an interview, please let us know at that time if you will need special accommodations.
NOTE: Prior to an appointment, the selected applicant must take and pass a drug screening test, possess a valid Louisiana Driver's License and clear a background check.
This agency participates in the E-Verify system for verification of citizenship and employment authorization.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
01
Are you a current classified employee of the Office of Juvenile Justice serving with permanent status?
Yes
No
02
Are you currently under indictment for a felony charge or have you ever been on probation or sentenced to jail/prison as a result of a felony conviction or guilty plea to a felony charge?
Yes
No
03
If 'YES', give the law enforcement authority (city police, sheriff, FBI, etc.), the offense, place and disposition of case. If 'NO', enter N/A.
04
Have you been convicted of engaging or attempting to engage in sexual activity in the community facilitated by force, overt, or implied threats of force, or coercion, or where the victim did not consent or was unable to consent or refuse?
Yes
No
05
If so, when? If "NO", enter N/A.
06
Have you ever been civilly or administratively adjudicated to have engaged in any sexual activity in the community or confinement setting?
Yes
No
07
If so, when? If "NO", enter N/A.
08
Have you ever engaged in sexual abuse in a prison, jail, lockup, community confinement facility or juvenile facility or any other facility @type (as defined in 42 U.S.C 1997)?
Yes
No
09
If so, when? If "NO", enter N/A.
10
Rate your ability to accept direction based on our definition: The ability to accept and follow directions from those higher in the chain of command.
1= I have no experience and/or am uncomfortable accepting direction
2= I have limited experience or require assistance to accept direction
3= I can accept direction
4= I can accept directions and help others improve their ability to accept direction
11
Explain your rating by providing specific and relevant examples in the box below.
12
Rate your ability to communicate effectively based on our definition: The ability to relay information correctly and appropriately to connect people and ideas
1= I have no experience and/or am uncomfortable communicating effectively
2= I have limited experience or require assistance to communicate effectively
3= I can communicate effectively
4= I can communicate effectively and help others improve their communication
13
Explain your rating by providing specific and relevant examples in the box below.
14
Rate your ability to demonstrate accountability based on our definition: The ability to accept ownership for your actions, behaviors, performance, and decisions.
1= I have no experience and/or am uncomfortable demonstrating accountability
2= I have limited experience or require assistance to demonstrate accountability
3= I can demonstrate accountability
4= I can demonstrate accountability and help others improve their ability to demonstrate accountability
15
Explain your rating by providing specific and relevant examples in the box below.
16
Rate your ability to display professionalism based on our definition: The ability to recognize how your actions impact the perceptions of both you and your organization.
1= I have no experience and/or am uncomfortable displaying professionalism
2= I have limited experience or require assistance to display professionalism
3= I can display professionalism
4= I can display professionalism and help others improve their ability to display professionalism
17
Explain your rating by providing specific and relevant examples in the box below.
18
Rate your ability to manage time based on our definition: The ability to control your time to increase effectiveness, efficiency, or productivity.
1= I have no experience and/or am uncomfortable managing time.
2= I have limited experience or require assistance to manage time
3= I can manage time
4= I can manage time and help others improve their ability to manage time
19
Explain your rating by providing specific and relevant examples in the box below.
20
If you have previous employment in a community confinement center, jail, lockup or prison, the Prison Rape Elimination Act (PREA) requires Office of Juvenile Justice Human Resources to contact those employers prior to hiring any applicant for information on substantiated allegations of sexual abuse or any resignation during a pending investigation of an allegation of sexual abuse. Do you authorize the Office of Juvenile Justice, to contact any of your prior employers, whether listed on your employment application or not, to ascertain information required by the Prison Rape Elimination Act, Part 115 of Title 28 of the Code of Federal Regulations? I understand that prior to any offer of employment by the Office of Juvenile Justice that such information must be obtained. IMPORTANT: I also understand that if I do not authorize such contact, I will not be eligible for employment with the Office of Juvenile Justice. Should I be appointed from this announcement, I also understand that this authorization will remain valid for the duration of my employment with the Office of Juvenile Justice. Questions should be directed to Human Resources as noted in the Supplemental Information section of this job posting.
Yes, I understand. You may contact my employers, past or present.
No. Do not contact my employers, past or present.
21
Have you ever been convicted or pled nolo contendere to a crime listed in R.S. 15:587.1 (c)?
Yes
No
Required Question
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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