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Note: Current FAU employees must apply as an internal applicant by logging into their existing Workday employee account.
Position Summary:
Florida Atlantic University is seeking an Assistant Director of Accounting and Finance. - Boca Raton, FL.
The Assistant Director of Accounting and Finance for the Division of Student Affairs supports the financial integrity and operational excellence of the University. Working closely with the Director of Student Affairs Finance & Accounting, this position plays a critical role in providing strategic oversight, ensuring fiscal accountability, and maintaining compliance with university, state, and federal regulations.
Summary of responsibilities:
Serves as Cost Center Manager for various functional areas within the division with responsibilities that include approving all expenditures and Human Resources processes in Workday and ensures accurate coding and compliance with budget and university and state regulations.
Directs, enters, retrieves, and analyzes data in Workday and Adaptive to provide analysis and guidance for meeting budget expectations and to prepare budgets for future fiscal years.
Serves as liaison to Florida Atlantic University Office of Inspector General for all Student Affairs matters.
Creates and updates divisional policies and procedures to ensure audit compliance.
Evaluates and provides feedback/ recommendations regarding departmental auditing and compliance procedures.
Analyzes business processes within departments and prepares flowcharts to document the business processes for audit purposes. Recommends improvements and/or enhancements to the business processes for audit/compliance and efficiency.
Performs internal audits and reviews of departments' internal controls to ensure compliance with University Policies and Procedures
Coordinates the Student Affairs Finance Team in the preparation and submission of the Unrelated Business Income Tax (UBIT) Report to the Controller's Office for inclusion in the University IRS Form 990-T Income Tax Return. This report calculates the net revenue (loss) annually for each department generating organic revenue.
Reviews and audits Tourist Development Tax (TDT) and sales taxes for the Division.
Ensures Payroll compliance for the Division on payments to International employees pursuant to IRS Regulations.
Directs and approves Owl Central or other Pre-Approval forms for financial expenditures and Human Resources actions in assigned areas
Provides guidance and support as needed to personnel at all levels regarding daily transactions, budget creation and management, year-end close, tax, and audit requirements in accordance with university and state budget and accounting policies and regulations.
Prepares and records journal entries on a monthly basis in Workday.
Prepares and assembles work papers, schedules and accounting summaries on a monthly and/or quarterly basis, and participates in year-end audit, among other duties as necessary.
Oversees expense controls, including the preliminary review of expense justification requests, purchase requisitions, and payment requests for completeness and necessity of purchase (Evaluation of spend categories, budget balances, and available cash).
Reviews S&B and OPS encumbrances to ensure accuracy.
Assists with maintaining accurate balances of departmental open/blanket purchase orders and analyzes invoices for accuracy.
Prepares monthly forecasting reports and monitor monthly P&L activity.
Ensures all encumbrances are accurate.
Maintains positive cash flow and budget availability.
Provides periodic financial updates to the Director of Finance & Accounting and Vice President.
Assists the Director of Finance & Accounting with processing contracts for the Division.
Assists the Director of Finance & Accounting and other Student Affairs finance team members as directed.
Performs assigned job-related special projects as needed.
FAU Benefits and Perks
If Benefits & Perks are important to you, then FAU is the place to be! Working at FAU has its perks! In addition to helping drive change and having a positive impact by supporting our students, staff, and faculty, FAU offers:
Excellent benefit packages including Medical (PPO/HMO $50 per month single & $180 per month family), Dental, Vision, Life Insurance, Flexible Spending plans, Employee Assistance Program (EAP) and much more.
State retirement options including tax-deferred annuities and Roth 403(b) plans.
State employees Public Service Loan Forgiveness (PSLF) (https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service) program.
Sick Leave Pool Program.
Paid time off (eligible employees) including vacation and sick leave, 1 personal day, 9 paid holidays, and paid winter break (at President's discretion).
Paid Community Engagement Volunteer Service Day (https://www.fau.edu/hr/documents/community-engagement-volunteer-leave4-2015.pdf)
Employee Educational Scholarship Program (EESP) for eligible Staff/Faculty - Tuition assistance after 6 months of full-time employment. For in-unit faculty, the EESP program may be extended to spouses and dependent children (eligibility rules apply).
For details on FAU's amazing offers visit us at https://www.fau.edu/hr/benefits/index.php
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Minimum Qualifications:
Master's degree from an accredited institution in an appropriate area of specialization and two years of appropriate experience; or a bachelor's degree from an accredited institution in an appropriate area of specialization and four years of appropriate experience required.
Salary:
$60,000 - $65,000 per year.
College or Department:
Division of Student Affairs: Finance
Location:
Boca Raton
Work Days and Hours:
Monday - Friday, 8 a.m. - 5 p.m. Evenings and weekends as needed.
Application Deadline:
2026-02-09
Special Instructions to Applicant:
APPLICATION DOCUMENTS REQUIRED:
Resume
Cover letter
OFFICIAL SEALED TRANSCRIPTS REQUIRED:
Final candidate will be required to have official, sealed transcripts and original NACES evaluation, if applicable, sent from their educational institution to Human Resources prior to the start of employment.
PRE-EMPLOYMENT SCREENINGS REQUIRED:
Selected candidates must successfully complete and pass all employment screenings prior to the start of employment. Employment screenings may include a criminal background check (level I and level II), motor vehicle check, credit check, reference checks, alcohol, and drug screening check.
REQUEST FOR ACCOMMODATIONS:
Individuals with disabilities requiring accommodations may contact the Office of Civil Rights and Title IX at 561-297-3004 or send an email at accommodate@fau.edu. To contact Human Resources, please call 561-297-3057. For communication assistance call 7-1-1.
Florida Atlantic University is where your future begins.
With over 30,000 students from all 50 states and over 180 countries, 21 intercollegiate teams, 180 plus degree programs, and an administration that thrives on discovery and excellence, Florida Atlantic University is pushing the boundaries of higher education. At FAU, the faculty and staff are trailblazers and innovators with a passion for finding creative solutions while advancing science, art and technology in all disciplines. Student success, excellence and community engagement are some of our highest values as a university. These values are prominent throughout FAU's community and are essential to the employee experience. FAU is committed to the principles of engaged teaching, research and service, and reflects this commitment as a key Platform in its 2015 - 2025 Strategic Plan. Our work environment is a hub of cultures from across the nation and the world, making FAU a place where collaboration flourishes. All persons aspiring to achieve excellence in the practice of these principles are encouraged to apply.
To learn more about the vision and mission of FAU, please visit: www.fau.edu
In order to be considered for a position, you must apply through this job website. For more information on how to apply for a position, please review the applicable Applicant Tutorial (http://fau.edu/jobs/applicant-resources/) . To contact Recruitment Services, send an e-mail to jobs@fau.edu.
Florida Atlantic University is an equal access/equal opportunity employer that complies with all applicable federal and state laws regarding nondiscrimination. If you require an accommodation to participate in any part of the recruitment process, please contact Florida Atlantic's Office of Civil Rights and Title IX at 561-297-3004 or send an email to accomodate@fau.edu. To contact Human Resources, please call 561-297-3057 or email jobs@fau.edu. For communications assistance, call 7-1-1.
Clery Act Information (https://www.fau.edu/police/clery.php)
Consumer Information
Visit Florida Atlantic's Consumer Information (https://www.fau.edu/finaid/resources/other-resources/#consumer-info) page for more information about financial aid, its campus, facilities, student athletes, campus security, fire safety, as well as preventing drug and alcohol abuse. Paper copies are available upon request by contacting the Office of Student Financial Aid.
Florida Statute 1010.35 - Screening Foreign Researchers
Pursuant to Florida law, any applicant or student seeking employment in a research or research-related support position who is a citizen of a foreign country and not a permanent resident of the U.S., or who is a citizen or permanent resident but is affiliated with or has had at least 1 year of employment or training in China, Russia, Iran, North Korea, Cuba, Venezuela, or Syria is subject to additional screening. Applicants meeting those criteria will be required to provide the following information before any offer of employment can be made: every institution of higher education attended; all previous employment since the applicant's 18th birthday; list of all published material, current and pending research funding from any source, including details about the research, your role, funding source, and amount; list and description of any non-university professional activities; any affiliation with an institution or program in a foreign country. Selected applicants will be required to provide additional information per the Statute, including a complete copy of your passport; and, if available, the most recently submitted DS-160 (Online Nonimmigrant Visa Application).
Florida Atlantic University is an equal opportunity/affirmative action/equal access institution and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veterans status or any other characteristic protected by law.
Individuals with disabilities requiring accommodation, please call 561-297-3057. For communication assistance, call 7-1-1.
