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Administrative Assistant III: CHP Dean's Office

Texas State University • San Marcos, TX • 1d ago

Posting Information

Posting Number2026239

Posting/Functional TitleAdministrative Assistant III: CHP Dean's Office

University Pay Plan TitleAdministrative Assistant III

LocationSan Marcos

DepartmentCollege of Health Professions

Recruitment TypeUniversity-Wide Recruiting

Job TypeFull-Time

Funding SourcePermanent

Monthly Salary$3,554 - $4,354

Job CategoryNon-Exempt

Required Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.

1+ years' experience working as an Administrative Assistant in an executive-level office.

Excellent customer service skills in interacting courteously and confidentially with others when answering phones and in person.

Advanced attention to detail.

Proficiency in Microsoft Office 365 products, including Outlook, Excel, MS Forms, Teams, and OneDrive.

Demonstrates ability to prepare clear, concise, and grammatically correct correspondence.

Demonstrates discretion and confidentiality in handling sensitive issues and information.

Preferred Qualifications

Prior experience providing administrative support in a higher education office setting (Dean or VP).

Basic understanding and knowledge of affiliation agreements and/or contracts.

Basic understanding and knowledge of processing travel arrangements and reimbursements.

Experience with using P-card, and submitting purchase requisitions and work orders.

Basic understanding of Adobe Sign and/or Adobe Acrobat, utilizing Texas State systems including Canva, Gato, Calico, SAP , CLSS CourseLeaf, and CIM / PIM software.

Knowledge of Texas State University policies and procedures.

Job Description

This position is responsible for providing administrative and general clerical support to the Dean's Office and the chairs/directors in theCollege of Health Professions ( CHP ) (https://www.health.txst.edu/) .

This position is housed on the San Marcos Campus

Job Duties

Customer Service:Serve as a receptionist by answering phones and providing customer service to students, staff, faculty, and guests, handling incoming inquiries by researching and providing accurate answers. Represent the Dean's office as a professional environment.

Prepare and processtravel arrangements and reimbursementsfor Dean and Assoc. Dean.

Trains CHP staff on allAffiliation Agreements (AA)for student clinical placements, manages AA database, oversees the entire process.

Provideadministrative support to the CHP Associate Deansand work closely with the Sr. Administrative Assistant as needed with various tasks.

Serve as CHP Time Administratorto monitor and approve time entries for Dean's direct reports, faculty, staff, and student employees as needed.

Tracks CHP and VPAA policies and proceduresin the college.

Provides assistance with CHP websites, marketing activities, and technical supportas needed.

Provide staff support to processcurriculum proposal items,working with the College Curriculum Committee to ensure deadlines are met.

Preparecollege council meeting summaries.

Hire and supervisestudent employees.

General Office Duties: Assists with events, Key/card administrator, inventory, CRP allocations, space reservations, building space needs, updating CHP directories, distribution lists, work orders, purchase orders, and invoices, run errands, fax, duplicate materials, prepare outgoing mail, distribute incoming mail, order office supplies, and ensure the office is clean for staff and visitors.

Other duties as assigned.

Additional Information to Applicants

You must attach:

list of references

resume

cover letter(must indicate how the candidate meets the required and preferred (if applicable) qualifications listed in the posting).

Job Open Date01/07/2026

Job Close Date (posting closes at midnight)01/13/2026

Open Until FilledNo

Normal Work DaysMonday, Tuesday, Wednesday, Thursday, Friday

Normal Work Hours Start8:00AM

Normal Work Hours End5:00PM

Posting Notices

Legal and Required Notices

Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.

Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.

Applicants must be authorized to work for any employer in the United States. The University will not sponsor or assume sponsorship of any candidate requiring a petition for a H1B employment visa.

Why Choose Texas State University?

Join the Texas State Bobcat team and experience a career that offers more than just a job-it's a path to a brighter future. As a Texas State employee, you'll enjoy:

Exceptional Benefits:Comprehensive health insurance with 100% premium coverage for employees and 50% for dependents, starting on your first day.

Generous Time Off:Enjoy vacation, holidays, sick leave, and more to maintain a healthy work-life balance.

Wellness and Balance:Access a FREE wellness program, plus mother and family-friendly resources to support your personal well-being.

Professional Growth:Explore a wide range of training, development courses, certifications, and educational support programs.

Welcoming Campus:Become part of a vibrant Bobcat community with numerous social and professional networks.

Tuition Benefits:Take advantage of tuition support for yourself and for your dependent children, making higher education more accessible for your family.

Retirement Security:Secure your future with TRS pension, retirement plans, and voluntary savings options with strong employer contributions.

At Texas State University, you're not just an employee-you're a valued member of a thriving and beautiful campus community. Start your journey with us today.https://www.hr.txst.edu/benefits.html

Quick Linkhttps://jobs.hr.txstate.edu/postings/55581

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