Bilingual Executive Assistant

Robert Half • Lawrence, MA • 1d ago

Description

We are looking for a detail-oriented Executive Assistant to provide critical administrative support within a dynamic healthcare environment. This contract-to-permanent position is based in Lawrence, Massachusetts, and offers an excellent opportunity to contribute to academic and research initiatives while honing organizational and communication skills. The ideal candidate will bring a background in administration or healthcare, with strong proficiency in data management and research coordination.

MUST BE BILINGUAL IN SPANISH

Responsibilities:

Act as the primary liaison with medical schools across the country to manage student elective rotations, including applications, acceptances, and communication.

Organize and maintain residency data required for accreditation, evaluations, and scholarly activity reports.

Provide administrative assistance to residency leadership, including supporting the Research and Medical Student Directors.

Coordinate research-related tasks such as grant writing, manuscript preparation, and conference submissions, while overseeing research assistants.

Ensure smooth execution of weekly faculty meetings by preparing necessary materials, arranging breakfasts, and setting up literature.

Manage calendars, book travel arrangements, and coordinate executive meetings to streamline operations.

Utilize advanced functions and formulas in Excel for daily data management tasks.

Work independently with minimal supervision, demonstrating professionalism and attention to detail.

Collaborate with team members to maintain workflow efficiency and address program needs.

Requirements - Bachelor's degree with at least three years of administrative experience, preferably in an academic or healthcare setting.

Strong organizational skills and the ability to handle multiple tasks independently.

Proficiency in Microsoft Excel, including advanced functions and formulas.

Experience with calendar management, travel arrangements, and executive meeting coordination.

Ability to effectively communicate and liaise with stakeholders in academic and healthcare environments.

Exposure to research administration or data management is highly desirable.

Flexibility to work onsite one day a week for faculty meeting preparations.

Detail-oriented approach and ability to adapt to dynamic team requirements. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

© 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) .

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