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Court Clerk III

Bonner County • Sandpoint, ID • 3d ago

This job was posted by https://idahoworks.gov : For more information, please see: https://idahoworks.gov/jobs/2481130

JOB TITLE: Court Clerk III

Department: Courthouse

Supervisor: Criminal Supervisor/Director

Supervision Exercised: None

Exempt Status: Hourly

Benefits Eligibility Status: Eligible

BOCC Approval: 11/19/2024

SUMMARY

Performs a variety of complex and unique legal clerical services that requires proficient and responsible application of specialized or technical knowledge and experience. Provides varied, complex, and often confidential liaison communication and clerical assistance to the Judges; employs independent judgment in the resolution of problems. Requires considerable judgment to work independently towards generally defined results, modifying or adapting to procedures to meet conditions, and makes decisions based on precedent and organizational policies. This position requires considerable responsibility and confidentiality.

The Court Clerk III is a position that assists in the successful operation of the courthouse. Work involves a wide diversity of situations where regular independent judgment is required to determine practices and procedures and contribute to new concepts. Works independently with limited supervision, under the general direction of the Judges and Criminal Supervisor. Communicates frequently with others throughout the department, other county and state departments, and others outside the organizations. Work has a definite impact on the operations of the courthouse. Work is typically performed in an office environment with significant intermittent stress due to deadlines. Does not typically involve travel outside the local area.

ESSENTIAL FUNCTIONS

The essential functions include, but are not limited to, the following duties and responsibilities which are not listed in any particular order of priority and may be amended or added to by the County at any time:

Prepares complex criminal documents, which include but are not limited to Orders, Judgments, Notices, Warrants, Summons, correspondence, and other documents at the direction of the court and/or as required based on processes and procedures.

Prepares for the successful operation of all court sessions, including but not limited to preparation of anticipated Orders, Notices, No Contact Orders, and Warrants, and assuring that all necessary filings have been received in order for the court session to proceed. Reviews charging documents to assure charging codes match state-approved code sections. Reviews all submitted court exhibits to determine that they are properly identified and marked. Communicates with law firms/attorneys if discrepancies are identified, in order that they may be rectified.

Performs clerical assistance during court sessions, including, but not limited to operation of the digital recording system and creating court minutes for the official record. Administers the oath to witnesses, marks and maintains evidence and exhibits, prepares documents as directed by the judge, provides judge with future court dates, assists in maintaining courtroom decorum, and actively participates in the flow of in-court case matters, in coordination with the judge.

Reviews the court session, upon completion to assure accuracy of the official record. Assures all orders and other documentation are timely distributed to all parties and outside agencies. Prepares any follow-up criminal or civil documents as may be required due to the outcome of the proceedings.

Responsible for tracking and scheduling hearings required for the timely progress of all felony, misdemeanor, and juvenile cases, as required pursuant to State statutes and rules. Must multi-task and must retain numerous details of processes that regularly change due to modifications in the law and/or rules.

Performs a variety of complex technical duties involving interwoven data entry tasks, entering critical data into the statewide case management system, and attaching paperwork to files in preparation and response to court hearings, interim and final court orders, and all manner of paperwork generated to process the caseload for the assigned resident judge, out-of-county judges, and senior judges.

Assists in maintaining the official court record. File stamps documents to show an official date that determines whether matters meet statutory time limits therefore permitting them to be heard, when they are to be heard, if an appeal will be considered, etc. Schedules court hearings. Does required data entry for the official record, including entering Event details as part of the cases permanent record. Distributes paperwork to counsel

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