Part time Executive Secretary

ManpowerGroup • Santa Cruz, CA • 1d ago

Part time Temporary Administrative Assistant to support front-line operations during a staffing transition. This role provides essential on-site administrative, scheduling, and event support to ensure the smooth day-to-day functioning of the Dean's Office. The successful candidate will demonstrate excellent communication skills, strong organizational abilities, and the discretion required to handle sensitive and confidential information.

Key Responsibilities

Administrative & Scheduling Support

Coordinate meetings, appointments, and logistics for divisional leadership.

Prepare agendas, meeting materials, and follow-up documentation.

Track action items, project timelines, and routine office workflows.

Draft, edit, and format correspondence, documents, and forms as directed.

Front Desk Operations & Visitor Support

Serve as the primary in-person point of contact for faculty, staff, students, and external visitors.

Answer phones, greet visitors, and respond to general inquiries in a professional manner.

Manage office supplies, mail distribution, and shared workspaces.

Maintain a professional appearance and functionality of the Dean's Office suite.

Event & Meeting Logistics

Provide day-of support for divisional meetings and small events.

Coordinate room reservations, technology needs, materials, and event setup/cleanup.

Assist with communications related to meetings and events.

Operational Support

Assist with facilities requests, key and card access, and office security processes.

Provide light project support, including task tracking, document updates, and communications assistance.

Collaborate with the Student Assistant and divisional staff to ensure smooth office operations.

Required Qualifications

Strong organizational and time-management skills with the ability to manage multiple tasks and deadlines.

Excellent written and verbal communication skills.

Demonstrated reliability, punctuality, and attention to detail.

Customer-service orientation and ability to work effectively with diverse campus constituencies.

Proficiency with Google Workspace applications (Gmail, Calendar, Drive, Docs, Sheets).

Ability to maintain confidentiality and exercise discretion when handling sensitive information.

Preferred Qualifications

Experience in a higher education or comparable professional office environment.

Familiarity with UCSC systems, terminology, or administrative processes.

Experience supporting meetings or events.

Ability to work independently and exercise sound judgment.

Work Environment

On-site position with frequent interaction with faculty, staff, and students.

Requires extended periods of work at a computer and at the front desk.

Occasional lifting of office materials or event supplies (up to approximately 20 pounds).

Pay Range: $33 an hour

Part time: 9am to 5pm Tuesday's & Thursday's

If this is a role that interests you and you'd like to learn more, click apply now and a recruiter will be in touch with you to discuss this great opportunity. We look forward to speaking with you!

About ManpowerGroup, Parent Company of: Manpower, Experis, Talent Solutions, and Jefferson Wells

ManpowerGroup® (NYSE: MAN), the leading global workforce solutions company, helps organizations transform in a fast-changing world of work by sourcing, assessing, developing, and managing the talent that enables them to win. We develop innovative solutions for hundreds of thousands of organizations every year, providing them with skilled talent while finding meaningful, sustainable employment for millions of people across a wide range of industries and skills. Our expert family of brands - Manpower, Experis, Talent Solutions, and Jefferson Wells - creates substantial value for candidates and clients across more than 75 countries and territories and has done so for over 70 years. We are recognized consistently for our diversity - as a best place to work for Women, Inclusion, Equality and Disability and in 2022 ManpowerGroup was named one of the World's Most Ethical Companies for the 13th year - all confirming our position as the brand of choice for in-demand talent.

ManpowerGroup is committed to providing equal employment opportunities in a professional, high quality work environment. It is the policy of ManpowerGroup and all of its subsidiaries to recruit, train, promote, transfer, pay and take all employment actions without regard to an employee's race, color, national origin, ancestry, sex, sexual orientation, gender identity, genetic information, religion, age, disability, protected veteran status, or any other basis protected by applicable law.

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