Admin Assistant - Associate (Temporary, Urology)

UPMC • Pittsburgh, PA • 1d ago

University of Pittsburgh Physicians Department of Urology is hiring a temporary Administrative Assistant, Associate to join their team! This is a Monday through Friday primarily daylight position, with potentially some evening or weekend for outreach events.

This is a grant funded position, where the temporary Administrative Assistant will assist Clinical Outreach related to Urology's Prostate Biopsy Clinic. The Admin Assistant supports a prostate cancer outreach clinic serving an underserved and free-care-referred patients. Responsibilities include guiding patients through the diagnostic and treatment process, coordinating appointments, imaging, and therapies; assisting with insurance, transportation, and healthcare access challenges; ensuring timely communication across the care team.

This role also functions as the physician liaison for outside cancer referrals, maintaining communication with referring providers, facilitating smooth care transitions, and strengthening relationships with community partners. This position may also assist in other Urology projects.

Purpose:

Under direct supervision, provides general administrative support to a department or group of professionals.

Responsibilities:

Under direct supervision, provides general administrative support to a department or group of professionals.

Orders office supplies and maintains office equipment.

Helps supervisor and department prepare presentations (i.e., edits, prints, basic formatting functions).

Sorts, distributes, prioritizes and composes routine correspondence following established procedures not requiring management review. (i.e., reads correspondence/ highlights important items and sends to supervisor, sends emails sent on behalf of dept head, writes and sends meeting reminders, forwards emails to appropriate distribution list on behalf of department head).

Performs routine clerical functions, such as copying, sorting, filing, and typing. Sets up and maintains varied office files, logs, and records office activities.

Assists in researching, drafting, and/or abstracting routine reports. Compiles and analyzes basic information.

Answers, screens, and routes incoming calls and messages. Responds to routine questions.

Maintains supervisor's calendar (i.e., schedules meetings and recurring events, schedules large conference rooms, orders food, ensures applicable equipment is available and ready for meeting, may take meeting minutes).

Greets, screens, and directs visitors to appropriate staff member.

Receive and Review elevated PSA safety net data

Track patients requiring follow-up and ensure timely appointment scheduling.

Contact and engage patients with abnormal PSA results or incomplete follow-up.

Coordinate appointments with urology and related services.

Assist patients in understanding diagnostic and treatment pathways.

High School diploma or equivalent.

Up to one year administrative experience preferred.

Working knowledge of word processing, electronic mail/calendar, spreadsheet, presentation, and database software

Ability to use applicable MS Suite products

Knowledge of business processes and procedures

Ability to use basic reasoning skillsLicensure, Certifications, and Clearances:

Act 34

UPMC is an Equal Opportunity Employer/Disability/Veteran

UPMC

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