Executive Administrator

altafiber • Honolulu, HI • 22h ago

Job Purpose:

This position supports senior leaders and manages more complex administrative functions. This role requires a high level of professionalism, discretion, and the ability to handle multiple priorities.

Essential Functions :

Serve as a first point of contact for executives

Drafting correspondence, calendaring meetings, making copies, answering and screening phone calls and directing inquiries to the proper party within the team

Establish and maintain effective and cooperative professional business relationships with all levels of management with outside clients

Proactively anticipate meeting preparation, including scheduling prep meetings, requesting meeting materials and briefing docs

Support projects as needed for the executives such as employee rewards programs, organizational charts, monthly reporting

Shared responsibility for local office management support for assigned duties such as purchases, business licensing, ordering of office supplies

Providing back up assistance to other administrative support team members as needed and collaborate with other executive administrators to provide coverage during PTO

Booking travel arrangements

Inputting expenses reports and approving reports for Executive Direct Reports and those over a certain dollar amount.

Scheduling and executing catered company events, lunch meetings, offsite meetings, Holiday Parties etc.

Handle the administration of and information for the particular Boards the executive is part of.

Performs work under minimal supervision. Handles complex issues and problems, and refers only the most complex issues to higher-level staff.

Education :

Four years of College resulting in a Bachelor's Degree or equivalent experience

Relevant Work Experience:

8 to 10 years in related field

Previous Administrative Assistance experience, preferably in a large corporate environment

Special Knowledge, Skills and Abilities :

Demonstrated communication skills, both oral and written

Demonstrated organization skills

Ability to work under pressure and meet deadlines

Must be able to multitask and prioritize work appropriately

Must be trustworthy with confidential information

Must be detail-oriented and possess excellent follow-through skills

Must work well in a team-oriented environment

Experience in Microsoft Outlook, Excel, PowerPoint, SharePoint, Oracle, ADP

Excellent problem solving and negotiating skills

Must be flexible in terms of work schedule

Must be available for extended hour project work and for anticipated critical deadlines that extend the workday

Tact and assertiveness must be skillfully balanced in dealing with internal and external contacts

Must understand the roles of the Company staff and be responsive to requests and helpful in educating them on various processes

Must be very good at picking up on subtle cues from others and adjust accordingly

Supervisory Responsibility :

No Supervisory Responsibilities

Salary Range: $70,000 - $98,000

Equal Opportunity Employer: All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran

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