Production Coordinator

NBC Universal • Universal City, CA • 2d ago

NBCUniversal is one of the world's leading media and entertainment companies. We create world-class content, which we distribute across our portfolio of film, television, and streaming, and bring to life through our global theme park destinations, consumer products, and experiences. We own and operate leading entertainment and news brands, including NBC, NBC News, NBC Sports, Telemundo, NBC Local Stations, Bravo, and Peacock, our premium ad-supported streaming service. We produce and distribute premier filmed entertainment and programming through our powerhouse film and television studios, including Universal Pictures, DreamWorks Animation, and Focus Features, and the four global television studios under the Universal Studio Group banner, and operate industry-leading theme parks and experiences around the world through Universal Destinations & Experiences, including Universal Orlando Resort, home to Universal Epic Universe, and Universal Studios Hollywood. NBCUniversal is a subsidiary of Comcast Corporation. Visit www.nbcuniversal.com for more information.

Our impact is rooted in improving the communities where our employees, customers, and audiences live and work. We have a rich tradition of giving back and ensuring our employees have the opportunity to serve their communities. We champion an inclusive culture and strive to attract and develop a talented workforce to create and deliver a wide range of content reflecting our world.

The Production Coordinator supports the SVP, Head of Creative & Strategy, and plays a key role in the smooth operation of UTG's creative, strategic, and developmental initiatives. This individual provides high-level administrative, production, and creative support to ensure the SVP remains organized, informed, and prepared across all projects and interactions. The role requires outstanding communication skills, impeccable discretion, exceptional attention to detail, and the ability to navigate a fast-paced environment with shifting priorities.

Key Responsibilities:

Executive Support

Provide comprehensive administrative support to the SVP, ensuring seamless day-to-day operations.

Manage a complex calendar, scheduling internal and external meetings-often across multiple time zones-with a focus on timeliness and follow-up.

Book and coordinate all travel arrangements for the SVP.

Answer and screen phone calls, maintain call logs, and ensure timely communication and follow-up.

Keep the SVP on track regarding meetings, deadlines, returned calls, and action items.

Administrative & Creative Workflow

Prepare the SVP for all meetings and interactions with artists, producers, agents, attorneys, and VIP stakeholders by creating agendas, assembling relevant background materials, and providing @context on prior dealings.

Liaise with high-profile artists, representatives, and internal partners with professionalism and discretion.

Attend readings, workshops, and presentations with or on behalf of the SVP; participate in post-event discussions regarding creative and commercial alignment.

Document & Project Management

Work with Manager and CE to track, organize, and archive all documents related to UTG projects, including:

Option agreements

Commission agreements (writers, directors, actors)

Underlying rights agreements and addenda

Treatments and creative materials

Negotiation drafts and version tracking

Maintain robust project timelines and status trackers, including:

Option period expirations and extension terms

Milestone deadlines tied to contractual obligations

Budget reporting, financial targets, and attendance metrics

Financial & Operational Coordination

Track and reconcile SVP expenses

Relationship Building

Build and nurture relationships with internal Universal teams and partners through meetings, follow-ups, and consistent, thoughtful communication.

Represent UTG and the SVP with professionalism, warmth, and cultural sensitivity across all interactions.

2+ years of relevant experience in theatrical production, entertainment, or executive support preferred.

Exceptional organizational skills with the ability to manage multiple priorities and deadlines.

Strong written and verbal communication skills.

High level of professionalism, discretion, and emotional intelligence.

Proficiency with Microsoft Office, Google Workspace, Zoom, Teams and file management systems.

Ability to work proactively, independently, and collaboratively within a creative environment.

Passion for theatre, live entertainment, and the development of new work is strongly preferred.

As part of our selection process, external candidates may be required to attend an in-person interview with an NBCUniversal employee at one of our locations prior to a hiring decision. NBCUniversal's policy is to provide equal employment opportunities to all applicants and employees without regard to race, color, religion, creed, gender, gender identity or expression, age, national origin or ancestry, citizenship, disability, sexual orientation, marital status, pregnancy, veteran status, membership in the uniformed services, genetic information, or any other basis protected by applicable law.

NBCUniversal will consider for employment qualified applicants with criminal histories, or arrest or conviction records, in a manner consistent with relevant legal requirements, including the City of Los Angeles' Fair Chance Initiative For Hiring Ordinance, the Los Angeles County Fair Chance Ordinance for Employers, and the California Fair Chance Act, where applicable.

If you are a qualified individual with a disability or a disabled veteran and require support throughout the application and/or recruitment process as a result of your disability, you have the right to request a reasonable accommodation. You can submit your request to AccessibilitySupport@nbcuni.com.

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