Administrative Coordinator 3
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Administrative Coordinator 3
Salary
$13.77 Hourly
Location
Ruston, LA
Job Type
Classified
Job Number
216046
Department
LA Tech University
Opening Date
01/05/2026
Closing Date
1/18/2026 11:59 PM Central
Description
Benefits
About this Job
As a selective-admissions, comprehensive public university, Louisiana Tech is committed to quality in teaching, research, creative activity and scholarship, public service, and workforce/economic development. Louisiana Tech maintains as its highest priority the education and development of its students in a challenging environment within a safe and supportive, diverse community of learners.
Are you a master of organization with a passion for higher education? We are looking for a proactiveAdministrative Coordinator 3to serve as the operational backbone for theSchool of Biological Sciences. In this pivotal role, you will do much more than manage schedules; you will be a strategic partner to faculty, a guide for students, and a lead architect of the administrative systems that keep our mission moving forward.
As an Administrative Coordinator 3, you are the bridge between departmental goals and university-wide execution. From overseeing complex budgets to orchestrating high-profile events and streamlining office workflows, your work ensures that our scholars and students can focus on what they do best: learning and discovery.
Join a community that values your growth as much as our students'. Beyond a salary, you'll enjoy outstanding perks and benefits, generous tuition waivers, and the vibrant, intellectual energy that only a university setting can provide.
An ideal candidate should possess the following competencies:
Accepting Direction: The ability to accept and follow directions from those higher in the chain of command.
Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.
Following Policies and Procedures: The ability to comply with policies and procedures of the organization as well as State Civil Service rules, and all applicable federal and state laws.
Minimum Qualifications
Two years of experience in administrative services.
EXPERIENCE SUBSTITUTION:
Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.
Job Specification
The official job specifications for this role, as defined by the State Civil Service, can be foundhere (https://apps01.civilservice.louisiana.gov/onestopjobinfo/DisplayJobSpec.aspx?JobCode=168060) .
Job Duties and Other Information
Job Duties:
As an Administrative Coordinator 3, you will:
Maintains accounting records, files, and purchase orders; confirms requisitions and communicates with receiving department regarding orders and requisitions. Maintains and controls policies and procedures relative to purchasing within the School. Places work requests for maintenance with Buildings and Grounds and Technical Services as needed. Maintains records of all lab charges, including printouts, ledger books, and reconciling.
Directly supervises clerical assistants/student workers, including work duties, interviewing, security access, hiring, maintaining time sheets, paycheck distribution, and maintenance of disciplinary actions. Indirectly supervises other clerical assistants for the School of Biological Sciences by maintaining time sheets, security access, paycheck distribution, and maintenance of disciplinary actions.
Processes travel authorizations and travel expense reports and forwards to appropriate departments. Processes and forwards corporate credit card statements. Processes petty cash and check request forms.
Coordinates work and communication between faculty in the School of Biological Sciences and the Director, including: maintaining office files, greets students and other visitors, and discusses ways to improve communication and office procedures. Attends appropriate staff meetings and other University meetings as called upon.
Maintains and orders supplies for office, faculty, classes, and laboratories, through state contracts or appropriate bidding procedures.
Coordinates advertisement of vacant faculty positions by assisting with correspondence relative to Affirmative Action requirements and assisting with arrangements relative to interviews. Aids faculty with policies and procedures with the School, as well as with orientation to the University
Monitors use of copier, paper, and toner supplies. Arranges for service to copier when needed. Processes reports and/or accounts associated with copier rental/purchasing and usage. Maintains records and assists with student activities related to the School.
Coordinates work and communication between faculty in the School of Biological Sciences and the Director, including screening daily phone calls, greeting students, scheduling appointments/meetings, sorts and distributes mail and discusses ways to improve communications, office procedures, and other pertinent information needed for faculty, staff and students.
Manages student records, curriculum sheets, submission and monitoring of transfer credits, assignment of academic advisors, and review of degree candidates. Works closely with director to monitor student progress through degree programs in the School of Biological Sciences.
Any other various duties as assigned by the Director.
Position-Specific Details:
Appointment Type: This position will be filled as a Probationary Appointment.
Location:Louisiana Tech University, School of Biological Sciences-Ruston, LA
Work Schedule:The typical work schedule for this position is Monday-Friday, 8am to 5pm.
Hourly Rate: $13.77
Benefits: Louisiana Tech offers outstanding perks and benefits to eligible employees that include a variety of health insurance plans and retirement options, paid time off for vacation and sick leave, paid holidays, substantially reduced-rate tuition for employees and their dependents, discounted memberships at the university's sports and wellness center, professional development training, and promotional opportunities. In addition, market adjustment salary increases are awarded annually (pending funding availability) for eligible classified employees.
How To Apply:
No Civil Service test scoreis required in order to be considered for this vacancy.
To apply for this vacancy, clickhere. (https://ulsltu.wd503.myworkdayjobs.com/en-US/LATECHCareers/details/Financial-Aid-Counselor_R-1752)
*Information to support your eligibility for this job title must be included in the application (i.e., relevant, detailed experience/education). Resumeswill notbe accepted in lieu of completed education and experience sections on your application. Applications may be rejected if incomplete.
Contact Information:
Louisiana Tech University, Office of Human Resources
P.O. Box 3173
Ruston, LA 71272
Phone: 318-257-2235
Fax: 318-257-2482
Louisiana Tech University is an AA/ADA/EEO employer. Louisiana Tech recruits, selects, employs and promotes without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, political affiliation, age, disability, veteran status, or genetic information in its admission and recruitment of students, educational programs, and activities, or employment policies.
Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity tomake a differencethrough public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.
As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:
Insurance Coverage More information can be found at https://info.groupbenefits.org/
Parental Leave- Up to six weeks paid parental leave
More information can be found athttps://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx
Holidays and Leave - State employees receive the following paid holidays each year:
New Year's Day
Martin Luther King, Jr. Day,
Mardi Gras,
Good Friday,
Memorial Day,
Independence Day,
Labor Day,
Veteran's Day,
Thanksgiving Day and Christmas Day.
*** Additional holidays may be proclaimed by the Governor
State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.
Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the @type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):
Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video (https://lasersonline.org/wp-content/uploads/2016/07/Your\Retirement\System.mp4) to give you more detailed information about their system
Teacher's Retirement System of Louisiana (www.trsl.org),
Louisiana School Employees Retirement System (www.lsers.net), among others
Employer
State of Louisiana
Address
For agency contact information, please refer to
the supplemental information above.
Louisiana State Civil Service, Louisiana, 70802
Phone
(866) 783-5462
Website
http://agency.governmentjobs.com/louisiana/default.cfm
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