Project Administrator

Carnegie Mellon University • Pittsburgh, PA • 1d ago

About the role

Do you enjoy working as part of a team that is developing cutting-edge capabilities that impact national security? Do you strive to understand user needs and research options to procure tools that meet those needs? Are you able to juggle multiple activities/tasks during a day? Do you take pride in being thorough? If you're answering "yes" to these questions, you will make an excellent addition to our team!

We're looking for a Project Administrator to join our Program Development Team to facilitate software tool procurement and help establish processes & procedures to manage a new laboratory being developed at the SEI. Additionally, this role will assist in coordinating the monthly Project Management functions of multiple SEI engagements with U.S. Government customers.

This position is based onsite at our offices in Pittsburgh, PA.

What you'll do

Division Process Improvement/Standardization: - Work with Division leadership to devise approaches to utilize technology to improve our overall processes- Collaborate with Functional Support Groups (IT, Finance, Procurement) on how to improve information flow to/from our Division

Data Coordination: - Support data calls and reporting across the Division on PWP & financial status - Support Division leadership in coalescing inputs from multiple sources into single reports

Procurement Support: - Collaborate with Project teams to understand user needs and research options to procure tools that meet those needs- Coordinate vendor meetings between Technical Staff and potential tool vendors- Create and complete various procurement forms and network with procurement and contract teams- Update and create Excel and Confluence pages on status of multiple procurement actions

Project Management Assistance: - Collaborate with Program Managers on process documents and document repositories- Support internal and external stakeholder meetings- Assist Program Managers with drafting monthly activity reports- Provide Project Management support: assist with drafting PowerPoint presentations and process documents

Skills required:

Ability to work under pressure; meet deadlines; deal with difficult individuals while maintaining composure.

Must have strong customer service orientation and be detail orientated.

Strong written and oral communication skills.

Strong work ethic and a desire to learn

The ability to edit and rewrite content from other one sources to another; experience with Excel, PowerPoint, and Confluence is required.

Ability to handle multiple tasks, respond to shifting priorities, and pay careful attention to details.

Ability to work in a team environment with technical experts, project managers, and administrative assistants

Have the ability to deliver high-quality work and care about the impact.

Requirements

Bachelor's Degree, with a minimum of 1 year of experience managing projects in a team environment within a federally funded research & development center (FFRDC), UARC, or national laboratory.

Willingness to travel to various locations to support the SEI's overall mission. This includes within the SEI and CMU community.

You will be subject to a background check investigation and must be able to obtain and maintain a Department of Defense security clearance.

Applicants for this position must be currently legally authorized to work for CMU in the United States. CMU will not sponsor or take over sponsorship of an employment visa for this opportunity.

Who we are

The SEI helps advance software engineering principles and practices and serves as a national resource in software engineering, computer security, and process improvement. The SEI works closely with defense and government organizations, industry, and academia to continually improve software-intensive systems. Its core purpose is to help organizations improve software engineering capabilities and develop or acquire the right software, defect-free, within budget and on time, every time.

Location

Pittsburgh, PA

Job Function

Program, Project and Operations Management

Position Type

Staff - Regular

Full time/Part time

Full time

Pay Basis

Salary

More Information:

Please visit "Why Carnegie Mellon (http://www.cmu.edu/jobs/why-cmu/index.html) " to learn more about becoming part of an institution inspiring innovations that change the world.

Click here (https://www.cmu.edu/jobs/benefits-at-a-glance/) to view a listing of employee benefits

Carnegie Mellon University is an Equal Opportunity Employer/Disability/Veteran .

Statement of Assurance (https://www.cmu.edu/policies/administrative-and-governance/statement-of-assurance.html)

Always focused on the future, the Software Engineering Institute (SEI) advances software as a strategic advantage for national security. We lead research and direct transition of software engineering, cybersecurity, and artificial intelligence technologies at the intersection of academia, industry, and government. We serve the nation as a federally funded research and development center (FFRDC) sponsored by the U.S. Department of Defense (DoD) and are based at Carnegie Mellon University, a global research university annually rated among the best for its programs in computer science and engineering.

Our people apply special knowledge and skills and are part of an elite research university. We perform research and apply our expertise every day to foresee problems and exploit opportunities in software engineering, AI engineering, and cybersecurity. Quality software that is secure will control the future. At CMU SEI, we are engineering that ever-greater software-fueled future.

Need Help?

For technical assistance, email hr-help@andrew.cmu.edu or call 412-268-4600.

If you are an individual with a disability and you require assistance with the job application process, please contact Equal Opportunity Services by emailing employeeaccess@andrew.cmu.edu or calling 412-268-3930.

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