Administrative Analyst Procurement

Colonna's Shipyard, Inc • Norfolk, VA • 1d ago

Job Description:

Key responsibilities include:

Create and maintain comprehensive documentation system for procurement operational needs and other departmental needs, support consistent formatting and ease of access.

Gather/collect/record/analyze/track data from multiple resources, prepare detailed reports, and present findings and updates to leadership on various initiatives, to include project budgeting.

Collaborate with IT team, and other internal stakeholders, to implement new administrative systems and processes, or modify existing ones, to ensure alignment of business objectives with current/future technologies.

Manage the creation, ongoing development, and oversight of the departments intranet site using the SharePoint platform.

Prepare regular reports and provide updates on project performance, project progress, and any identified risks or issues.

Additionally, the Administrative Analyst will:

Support leaderships calendar needs, coordinate appointments, deconflict schedules, as well as oversight of the overall Departments project schedule (ensuring milestones and deadlines are known and met). May also support the team, as needed, with inbox/communications management and travel coordination.

Various administrative tasking, functional support, and collaboration with various teams to improve operational efficiency of the department. Design and make continuous improvements through administrative and process excellence and utilization of technology and business tools (such as SharePoint, Teams, etc.).

Analyze and evaluate existing administrative processes, systems, infrastructure, and identify areas of improvement and develop creative solutions.

Qualifications:

Must have a bachelors degree in business, information technology, or related field (or equivalent experience) and at least 5-7 years of experience in progressive administrative roles.

Must have strong command of business tools required, to specifically include (not limited to) Microsoft Office Suite (Outlook, Excel, Word, PowerPoint) and proficiency in SharePoint.

Must have experience with data management, reporting tools, and database systems (e.g., SQL Server, Oracle, Microsoft Products relative to the functional area, to compile and generate reports, statistics, timelines, tables, graphs, correspondence and presentations.

Must have excellent written and oral communication skills with internal and external stakeholders at all levels, commitment to process excellence, with strong organizational, detail-orientated, problem-solving, and analytical skills.

Must be able to work independently and within a team, managing multiple priorities effectively.

Must maintain current industry awareness and ability to adapt quickly to new/emerging technologies, evolving business needs, industry trends, and best practices.

Must be able to handle confidential information with discretion.

Must have strong attention to detail and an ability to deliver quality work under tight deadlines.

Preferred Qualification:

Experience working with Deltek Costpoint is highly preferred.

Travel Requirements:

Minimal Travel; 10% or less.

Physical Requirements:

Remaining in a stationary position, often standing, or sitting for prolonged periods.

Able to sit and work on a computer for long periods of time.

Moving about accomplishing tasks or moving from one worksite to another.

Communicating with others to exchange information.

Light work that includes moving objects up to 20 pounds.

Respect, Pride, Truth, Family - These are our VALUES and the guidelines that make us a leader in our industry. We are pleased and confident in stating that our skilled employees are among the most respected experts in the ship repair industry.

Colonnas Shipyard Inc., and its divisions, are committed to ensuring equal employment opportunities for alljob applicants and employees. Employment decisions are based upon job-related reasons regardless of an applicant's race, color, religion, sex, sexual orientation, gender identity, age, national origin, disability, marital status, genetic information, protected veteran status, or any other status protected by law.

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