Administrative Assistant

Robert Half • Calabasas, CA • 1d ago

Description We are looking for a skilled Administrative Assistant to join our team in Calabasas, California. In this long-term contract position, you will play a vital role in ensuring smooth office operations by providing exceptional administrative support and handling a variety of tasks. This role requires strong organizational skills, attention to detail, and the ability to manage multiple responsibilities efficiently.

Responsibilities:

Provide comprehensive administrative support to ensure daily office operations run smoothly.

Answer and direct inbound calls to the appropriate departments or individuals in a courteous manner.

Perform accurate data entry to maintain up-to-date records and documentation.

Assist with receptionist duties, including greeting visitors and managing front desk activities.

Coordinate schedules, appointments, and meetings to support team efficiency.

Prepare and organize documents, presentations, and reports as required.

Maintain and update office systems, ensuring they are functioning effectively.

Collaborate with team members to address administrative needs and resolve issues.

Monitor office supplies and place orders to ensure availability.

Maintain a detail-oriented and welcoming office environment at all times. Requirements - Proven experience in administrative assistance or a similar role.

Proficiency in handling inbound calls and directing them appropriately.

Strong skills in data entry with a focus on accuracy and attention to detail.

Familiarity with receptionist duties, including managing front desk operations.

Excellent organizational and time-management abilities.

Proficient in using office software and technology tools.

Effective communication skills, both written and verbal.

Ability to work independently and collaboratively in a team environment. TalentMatch®

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.

Robert Half will consider for employment qualified applicants with arrest or conviction records in accordance with the Los Angeles County Fair Chance Ordinance for Employers and the California Fair Chance Act. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

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