ASSISTANT TO THE EXECUTIVE DIRECTOR

City of New York • New York, NY • 17h ago

Job Description

APPLICANTS MUST BE PERMANENT IN THE PRINCIPAL ADMINISTRATIVE ASSOCIATE CIVIL SERVICE TITLE

The Department of Social Services (DSS) is comprised of the administrative units of the New York City Human Resources Administration (HRA) and the Department of Homeless Services (DHS). HRA is dedicated to fighting poverty and income inequality by providing New Yorkers in need with essential benefits such as Food Assistance and Emergency Rental Assistance. DHS is committed to preventing and addressing homelessness in New York City by employing a variety of innovative strategies to help families and individuals successfully exit shelter and return to self-sufficiency as quickly as possible. Human Resources Solutions (HRS) support the human resources needs of the Department of Social Services, the Human Resources Administration, and the Department of Homeless Services through strategic partnership and collaboration, with the goal of creating an inclusive, motivated, and client centered workforce.

Human Resources Solutions (HRS)/Implementation Unit in the Office of Employee Integrity and Performance (OEIP) is recruiting for One (1) Principal Administrative Associate II to function as an Assistant to the Executive Director, who will:

Supervise personnel performing data processing functions in the areas of data entry into the TEAMS database.

Respond to telephone inquiries for information pertaining to the Office of Disciplinary Affairs (ODA), Absence Management Unit (AMU), Performance Evaluation Appraisal Unit (PEAS), and Implementation Unit and directs calls to the appropriate parties.

Maintain track of the deadlines and tasks of the Executive Directors Projects as well as following up on matters required by the Executive Director.

Maintain the calendar concerning staff's leave requests. Update the various internal directories and schedules.

Responsible for preparing computer access, cubicles, creates welcome folder and other matters concerning new staff, interns, and temporary employees.

Organize and maintains the OEIP file room, files cases, and office supplies.

Attend meetings with the Executive Director, takes notes, and prepares agendas.

Responsible for maintaining the OEIP mailbox and directing inquiries to the correct part.

Assist the Special Projects Coordinator in maintaining the OEIP SharePoint calendar and documents by entering, correcting, verifying accuracy of information into OEIP SharePoint.

Assist in other tasks and duties, as directed by the OEIP Executive Director.

Provide backup clerical and/or administrative support across the various units of the Office of Employee Integrity and Performance, as needed.

Work Location: 4 World Trade Center, New York, NY

Hours/Schedule: 9:00 AM to 5:00 PM

PRINCIPAL ADMINISTRATIVE ASSOC - 10124

Qualifications

A baccalaureate degree from an accredited college and three years of satisfactory full-time progressively responsible clerical/administrative experience, one year of which must have been in an administrative capacity or supervising staff performing clerical/administrative work of more than moderate difficulty; or

An associate degree or 60 semester credits from an accredited college and four years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience described in "1" above; or

A four-year high school diploma or its educational equivalent approved by a State's department of education or a recognized accrediting organization and five years of satisfactory full-time progressively responsible clerical/administrative experience including one year of the administrative supervisory experience as described in "1" above;

Education and/or experience equivalent to "1", "2", or "3" above. However, all candidates must possess the one year of administrative or supervisory experience as described in "1" above. Education above the high school level may be substituted for the general clerical/administrative experience (but not for the one year of administrative or supervisory experience described in "1" above) at a rate of 30 semester credits from an accredited college for 6 months of experience up to a maximum of 3½ years.

Additional Information

The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.

Salary Min: $ 68,672.00

Salary Max: $ 86,804.00

Similar Jobs

Software Development Engineer, ML Systems, Annapurna Labs

Amazon • New York, NY • 56min ago

IT & Engineering

Description About Amazon Annapurna Labs: Amazon Annapurna Labs team (our organization within AWS UC) is responsible for building innovation in silicon and software for our AWS customers. We are at the forefront of innova...

56min ago

Go to Apply

Software Development Engineer, ML Systems, Annapurna Labs

Amazon • New York, NY • 56min ago

IT & Engineering

56min ago

Go to Apply

Software Development Engineer, ML Systems, Annapurna Labs

Amazon • New York, NY • 56min ago

IT & Engineering

56min ago

Go to Apply

Software Development Engineer III, Annapurna Labs

Amazon • New York, NY • 57min ago

IT & Engineering

57min ago

Go to Apply

Crew

Trader Joe's • Westwood, NJ • 1h ago

Crew Location: 602 - 20 Irvington Street Job Location City Westwood Job Location State New Jersey Job Location Zip Code 07675 Job Type: Crew Starting Pay Rate: $17.00 - $20.00 / hour Hours: Up to 38 Desired Shifts: Monda...

1h ago

Go to Apply

Certified Home Health Aide

Serenity Hospice Care • Newark, NJ • 1h ago

Hospital & Medical

$2000 Sign On Bonus!! Serenity Hospice provides caring and compassionate hospice care services to patients and families throughout New Jersey. Our mission is to alleviate pain and symptoms; foster a state of calmness and...

1h ago

Go to Apply

IT Construction/Mac/Cabling Analyst III - Digital Technology Services

Hackensack Meridian Health • Hackensack, NJ • 4h ago

Trucking & Construction

Our team members are the heart of what makes us better. At Hackensack Meridian Health we help our patients live better, healthier lives - and we help one another to succeed. With a culture rooted in connection and collab...

4h ago

Go to Apply

Catering Delivery Driver

On The Border • Paramus, NJ • 4h ago

Retail & Hospitality

Our CATERING DELIVERY DRIVERS bring the joy of delicious Mexican Food to our communities! At On The Border Mexican Grill & Cantina we celebrate bringing people together! It's our mission to Have Fun, Work Smart, Be t...

4h ago

Go to Apply

Busser

On The Border • Paramus, NJ • 4h ago

Our Service Assistant, or BUSSER, brings more to the table than just Chips & Salsa! At On The Border Mexican Grill & Cantina we celebrate bringing people together! It's our mission to Have Fun, Work Smart, Be the...

4h ago

Go to Apply

Security Guard - Commercial Building - Downtown Manhattan

Allied Universal • New York, NY • 4h ago

Company Overview: Allied Universal®, North America's leading security and facility services company, offers rewarding careers that provide you a sense of purpose. While working in a dynamic, welcoming, and collaborative...

4h ago

Go to Apply

Subscribe to get new jobs sent directly to you
(no charge, cancel anytime)

This site is protected by reCAPTCHA and the Google Privacy Policy and Terms of Service apply.