Expense Reporting Specialist

Aston Carter • Altamonte Springs, FL • 14h ago

Job Title: Accounts Payable/Expense Reporting Specialist

Job Description

The Expense Reporting Specialist is responsible for accurately and efficiently processing, auditing, and ensuring compliance for employee expense reports within a large healthcare organization. This role supports shared services operations and demands exceptional attention to detail, strict adherence to policy, and the ability to perform effectively in a high-volume, fast-paced environment.

Responsibilities

Review, validate, and process employee expense reports in compliance with organizational policies and regulatory requirements.

Ensure all submissions meet internal expense guidelines, IRS regulations, and healthcare industry standards; promptly identify and resolve discrepancies.

Efficiently manage high volumes of expense reports while maintaining accuracy and meeting strict deadlines.

Provide guidance to employees and managers on expense policies, reimbursement timelines, and system navigation.

Utilize expense management platforms (e.g., Concur, SAP, Oracle) for processing and tracking; assist with troubleshooting and system improvements.

Generate and distribute expense-related reports for management review; analyze trends and recommend process enhancements.

Collaborate with Accounts Payable, Payroll, and Finance teams to ensure seamless integration of expense data into financial systems.

Essential Skills

2-3 years of experience working in a high-volume environment

Hands-on experience with reimbursement platforms (e.g., Concur, Workday)

Skilled in validating receipts and ensuring compliance with reimbursement policies

Accounts Payable processing experience, handling 150+ invoices daily

High school diploma or GED required

Proficient in expense management systems and Microsoft Excel

Strong analytical and problem-solving abilities

Excellent communication and customer service skills

Ability to prioritize tasks and manage multiple deadlines in a fast-paced setting

Additional Skills & Qualifications

Large company or shared services experience preferred

Experience with purchase orders required; familiarity with 3-way matching strongly preferred

Workday experience is a plus

Shared services experience, particularly within the healthcare industry, is advantageous

Work Environment

This position is based in a professional corporate office environment, where you'll have your own cubicle. The Accounts Payable team includes 50-60 members, consisting of 1 Director, 2 Managers, 5 Supervisors, and a group of AP Specialists. The dress code is business professional Monday through Thursday and business casual on Fridays. Standard working hours are 8:00 AM to 5:30 PM, with flexibility required for shifts within that timeframe.

Job Type & Location

This is a Contract to Hire position based out of Altamonte Springs, FL.

Pay and Benefits

The pay range for this position is $19.00 - $22.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Altamonte Springs,FL.

Application Deadline

This position is anticipated to close on Jan 13, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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