Office Assistant

Aston Carter • Springfield, NJ • 1h ago

About the Role

We are looking for a highly organized and detail-oriented Office Assistant to join our team. This position plays a key role in ensuring smooth office operations by managing administrative tasks, supporting production and shipping coordination, and maintaining accurate records. The ideal candidate is proactive, reliable, and thrives in a fast-paced, team-oriented environment.

Key Responsibilities

Maintain punctual and reliable attendance.

Answer and route phone calls; respond to emails promptly and professionally.

Enter and manage sales orders; verify customer details and update production schedules.

Prepare and maintain work orders, routers, and related documentation.

Coordinate with production and shipping for accurate order tracking and timely delivery.

Create and manage purchase orders for raw materials and non-inventory items.

Support Accounts Receivable by monitoring collections and preparing reports.

Handle invoicing, scanning, and electronic recordkeeping across multiple systems.

Maintain office and shop essentials inventory.

Assist with domestic and international shipping paperwork and coordination.

Support periodic inventory counts and ensure ERP data accuracy.

Essential Skills & Qualifications

Proficiency in Microsoft Office and administrative support tasks.

Experience with ERP systems and accurate data entry.

Strong attention to detail and organizational skills.

Excellent time management and ability to prioritize multiple tasks.

Effective communication and teamwork skills.

Problem-solving mindset with initiative.

Familiarity with export-controlled technology and/or technical data under U.S. laws (EAR and ITAR).

Job Type & Location

This is a Contract to Hire position based out of Springfield, NJ.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Springfield,NJ.

Application Deadline

This position is anticipated to close on Jan 12, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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