Office Assistant

Aston Carter • Springfield, NJ • 1h ago

Job Title: Office AssistantJob Description

We are seeking a highly organized and efficient Office Assistant to join our team. This role requires a proactive individual who can manage a variety of administrative tasks while ensuring smooth and efficient operations within the office. The ideal candidate will possess strong communication skills and have the ability to work collaboratively in a professional environment.

Responsibilities

Report to work on time and maintain reliable attendance.

Answer and route phone calls, respond to emails promptly and professionally.

Enter and manage sales orders, verify customer details, and update production schedules.

Prepare and maintain work orders, routers, and associated documentation.

Coordinate with production and shipping to ensure accurate order tracking and timely delivery.

Create and manage purchase orders for raw materials and non-inventory items.

Support Accounts Receivable by monitoring collections and preparing reports.

Handle invoicing, scanning, and electronic recordkeeping in various systems.

Maintain office and shop essentials inventory.

Assist with domestic and international shipping paperwork and coordination.

Support periodic inventory counts and data accuracy across ERP systems.

Essential Skills

Proficient in administrative support and Microsoft Office.

Experience with ERP systems and data entry.

Proven ability in order entry and management.

Additional Skills & Qualifications

Attention to detail and accuracy.

Strong time management and follow-through skills.

Team-oriented with excellent communication skills.

Problem-solving and initiative.

Ability to handle multiple priorities in a fast-paced environment.

Experience handling export-controlled technology and/or technical data under U.S. laws (EAR and ITAR).

Core competencies in communication, personal organization, adaptability/flexibility, and decision making/judgment.

Work Environment

This is an office-based role with occasional interaction on the shop floor. The work schedule is Monday to Friday, from 7:30 AM to 4:00 PM. The workplace is a small service center with a very professional and team-oriented group of people. The company offers great benefits once permanent, including PTO, life insurance, short-term and long-term disability, and a 401K with company matches.

Job Type & Location

This is a Contract to Hire position based out of Springfield, NJ.

Pay and Benefits

The pay range for this position is $22.00 - $25.00/hr.

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: - Medical, dental & vision - Critical Illness, Accident, and Hospital - 401(k) Retirement Plan - Pre-tax and Roth post-tax contributions available - Life Insurance (Voluntary Life & AD&D for the employee and dependents) - Short and long-term disability - Health Spending Account (HSA) - Transportation benefits - Employee Assistance Program - Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Springfield,NJ.

Application Deadline

This position is anticipated to close on Jan 2, 2026.

About Aston Carter:

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.

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